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If your client doesn't have an electronic file for you to import, you can bring in the current-year movements by adding a journal.
If your client uses MYOB AccountRight or MYOB Essentials, or if they use other accounting software that lets them export to MYE, TXT or CSV files, you can import client files.
- Open the workpapers period. The Prepare Trial Balance (Workpapers) table appears.
- Click the account in the table.
- Click Journals > Add on the Tasks bar. The Add Journal window appears.
- Enter a Date. The default is the end date of the period.
- Enter a note for the adjustment journal in the Journal note field.
The selected account is displayed as a row in the table.
If you want to use quantities for this journal, tick the Enter quantities checkbox.
For example, for farm accounting.
If this journal needs to be reversed because it is for a future transaction, tick the To be reversed checkbox.Transactions marked as To be reversed are posted twice; firstly with the date specified as the transaction date, secondly on the first day of the following period. The only difference between the two transactions is that the sign of all of the amounts is reversed so that one transaction cancels the other.
- To add GST, click Apply GST and change the GST Code and GST Type as required:
For AE ledgers and Essentials Cashbook ledgers, click the GST Code from the dropdown.
For other ledgers, click GST Type (None, Collected or Paid) from the dropdown.
The amount of GST calculated will be posted to the account selected on the Define GST Account dialogue.
Deselecting Apply GST resets the GST Rate and GST Amount to zero and changes the GST Code to NTR.
Every time that a new journal is created, you need to manually deselect Apply GST.
- Click an account name or account code from the Code dropdown.
Enter the Quantity for the selected account. Negative amounts are allowed.The Quantity field is only available if you ticked the Enter quantities checkbox above.
- Enter the debit or credit adjustment amount for the selected account in the DR Amount and CR Amount fields.
- Optionally, enter a description for the adjustment in the Description field.
This field for each journal line item may be concatenated for some ledger types, due to field size limitations.
- Accounts: maximum 61 characters.
- AO Classic GL: maximum 77 characters.
- MAS: maximum 60 characters.
- Press Enter on your keyboard.
The balancing amount is automatically added into the corresponding DR Amount or CR Amount field in the next row.
- Enter the account number or account name in Code.
- Ensure that the DR Amount or CR Amount is correct.
- If the DR Amount or CR Amount is incorrect, edit the amount and press Enter on your keyboard.
The remainder that is required to balance the journal is automatically entered into DR Amount or CR Amount. The journal entry totals are calculated and displayed at the bottom of the DR Amount or CR Amount columns.
- If you need to add further rows before the amounts have been correctly distributed between the accounts, go to step 3.
- Ensure that the journal entry is balanced and the total is 0.00.
- Save the journal entry.
- Click Add.
The table displays the added adjustment journal entry.
The debit and credit amounts are added in the account row in the Debit and Credit columns.
Each account’s adjusted balance is displayed in the Final column.
The Add Journal window is cleared.
- If required, add further adjustment journals.
- Click Cancel.