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Australia only

The top of the 2018 fringe benefits tax return page shows details for the return you're working on.

 

It's a good idea to save the return regularly while you're filling in the details, so that your changes are saved to your practice database – click Save at the top of the page.

Filling in the business details

 

FieldWhat to do
Tax file number (TFN)

This is pre-filled from your practice database.

If the client's TFN doesn't exist in your practice database, it will be left blank.  

If a client does not have a Tax file number, they must complete a Tax file number application for companies, partnerships, trusts and other organisations (NAT 3799).

Australian Business Number (ABN)

This is pre-filled from your practice database.

If the client's ABN doesn't exist in your practice database, it will be left blank. 

Is this the employer’s first FBT return?Select Yes or No.
Is the employer a trust or partnership?Select Yes or No.
Is the trustee or senior partner an individual or non-individual?

If your client is a trust or partnership, select either Individual or Non-individual from the drop-down.

This field is only displayed if the employer is a trust or partnership.

Name of trustee or senior partner

If the trustee or senior partner is a Non-individual, type the name here.

If the trustee or senior partner is an Individual, enter their details in the following fields:

  • Title
  • First given name
  • Other given name
  • Family name
  • Suffix.

If this name has changed since last year, tick the The name of the trustee or senior partner has changed since the last FBT return checkbox.

Was the previous trustee or senior partner an individual or non-individual (company, partnership, trust etc)

Select either Individual or Non-individual from the drop-down.

This field is only displayed if the name of the trustee or senior partner has changed since the last FBT return.

Name of previous trustee or senior partner

If the previous trustee or senior partner is a Non-individual, type the name here.

If the previous trustee or senior partner is an Individual, enter their details in the following fields:

  • Title
  • First given name
  • Other given name/s
  • Family name
  • Suffix.

This field is only displayed if the name of the trustee or senior partner has changed since the last FBT return.

Name of employer

This is pre-filled from your practice database.

If the client's employer name doesn't exist in your practice database, it will be left blank.

If this name has changed since last year, tick the This name has changed since the last FBT return checkbox.

Previous name

Type the name of the previous employer.

This field is only displayed if you tick the This name has changed since the last FBT return checkbox for the Name of employer.

Current postal address

Enter the postal address of the client's main business location.

If the client is outside Australia, make sure to select their country from the Country if outside Australia drop-down.

Previous postal address

If the client’s address has changed since last year, enter details in the Previous postal address of the main business location.

If the client is outside Australia, make sure to select their country from the Country if outside Australia  drop-down.

Has the business/trading name changed since the last FBT return?Select Yes or No.
Current business/trading name

If the name has changed since last year, enter the new name.

This field is only displayed if you selected Yes for Has the business/trading name changed since the last FBT return?

Has the business/trading address changed since the last FBT return?Select Yes or No.
Current business/trading address

If the address has changed since the last FBT return, enter the new address details.

If the client is located outside Australia, make sure to select their country from the  Country if outside Australia  drop-down.

Name of the person to contactType the name and contact details of the main contact person for the client.
Number of employees receiving fringe benefits during period 1 Apr 2017 to 31 Mar 2018Type the number of employees who received fringe benefits during the period.
Hours taken to prepare and complete this form

This field is optional – your answers will help the ATO to monitor these costs.

Consider the time (rounded up to the nearest hour) you spent in reading the instructions, collecting the required information, making any calculations, and completing this return.

Is the employer expecting to lodge FBT return forms for future years?

Select Yes or No.

If a client has provided taxable fringe benefits after 31 March 2018, they fall into the 2019 FBT year and you may need to lodge a 2019 FBT return.

Electronic Funds Transfer (EFT)

Fill in the Electronic Funds Transfer (EFT) details for the client:

  • BSB
  • Account number
  • Account name. 

In most cases, the account name should be shown on your client’s bank account records. It should include spaces between each word and between initials.

Filling in the calculation details

 

Grey fields are not relevant and you can't fill them in. Don't use commas in any fields.

FieldWhat to do
Type of fringe benefit

Before you can calculate the taxable value of any benefit, you need to identify the category the benefit falls into – the ATO's Types of fringe benefits page describes the categories.

Number

For each type of fringe benefit provided, type the number of that type that the client provides to their employees.

This only applies for some types of fringe benefit.

Gross taxable valueType the gross taxable value provided for each type of benefit.
Employee contribution

Type the amount that the employees contributed for each type of benefit.

This only applies for some types.

Value of reductions

Type the amount by which benefits of that type have been reduced.

This only applies for some types.

Is the employer a rebatable employer?

Select Yes or No.

If your client’s organisation is a rebatable employer, the ATO gives concessional FBT treatment to certain benefits they provide to employees.

Is the employer a hospital, ambulance, public benevolent institution, or health promotion charity?

Select Yes or No.

If your client’s organisation is one of these employer types, the ATO gives concessional FBT treatment to certain benefits they provide to employees.

From 3 December 2012, charities must be registered with the ACNC and endorsed by the ATO to get this concession – this affects religious and charitable institutions. Charities that were endorsed by the ATO as income tax exempt charities immediately before 3 December 2012 are automatically registered with the ACNC – they don’t need to re-register. Charities that were not endorsed by the ATO as income tax exempt charities before 3 December 2012 must register as a charity with the ACNC and then be endorsed by the ATO to access charity tax concessions, including the FBT rebate for registered charities.

Type 1 aggregate amount

if your client is a rebatable employer, type the type 1 fringe benefits aggregate amount.

Otherwise, leave this field blank.

Type 2 aggregate amount

if your client is a rebatable employer, type the type 2 fringe benefits aggregate amount.

Otherwise, leave this field blank.

Aggregate non-exempt amount

if the client is a hospital, ambulance, public benevolent institution, or health promotion charity, type the aggregate non-exempt amount.

If the client is a rebatable employer, leave this item blank.

Aggregate non-rebatable amount

For rebatable employers, type the aggregate non-rebatable amount.

If the client is a rebatable employer, the total grossed-up value of benefits the client can provide to each employee (without losing the existing concessions) is $30,000.  If the total gross value of the fringe benefits provided to an individual employee exceeds $30,000, the client cannot claim a rebate for the FBT liability on the excess amount. This is called the “aggregate non-rebatable amount”.

The aggregate non-rebatable amount cannot be greater than the amount of tax payable.

Less instalment amounts reported on activity statements

Add together the FBT instalment amounts the client reported on your four activity statements for the FBT year and type the total amount in this field.

The ATO will credit this amount against the client’s FBT liability for the year. Don't include any amount your client paid for penalties or any other year’s liability.

If the client pays their FBT by instalments, you must lodge all of the Activity Statements for the FBT year (including the March quarter), before lodging the FBT return. The ATO can then update the client’s FBT account. If all Activity Statements are not lodged before lodging the client’s FBT return, the return will remain unactioned until all instalments are paid.

Tax agent details

The following tax agent details are pre-filled from information in the Tax settings page. If there is missing information, make sure that you have completed those details – see Set up your tax agent details.

  • Contact name
  • Phone number
  • Registration number
  • ABN

Type the name of someone authorised to sign this return in the Person authorised to sign this return field. Any person who has charged, or will charge, a fee for preparing this return – either directly or indirectly – must sign this declaration.

Name of employer authorised to sign this return

Type the name of the employer authorised to sign this return.

You don't need to get the client to sign the return here. However, you must obtain approval from the client stating that:

  • the information they provided is true and correct
  • they have authorised the agent to lodge the return.
Validating what you've entered

To check the values you're entering into the return, select Validate from the drop-down beside the Save button at the top of the page.

Any missing details will be displayed in a red error box at the top of the form. 

When you've added those details, save the form and validate again. The message “Validation completed successfully” will display at the top of the form, and the return is ready to be finalised – see Approve and lodge a form.

Saving the return

Click Save at the top of the page to save your changes to your practice database.

Deleting the return

Clickat the top of the page to delete this return. A confirmation message will display.

You must lodge FBT returns with the ATO by 25 June 2018, if you're lodging them electronically.