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  • 3. Record the bank details of suppliers


 

 

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This is task 3 of 4 for setting up electronic payments (see previous task or an overview of all tasks).

By recording the bank details of your suppliers you'll be able to pay them electronically.

 

To record the bank details of a supplier (Australia)

To record the bank details of a supplier (Australia)

  1. Go to the Card File command centre and click Cards List. The Cards List window appears.
  2. Locate the supplier you pay electronically and click Edit. The Card Information window appears.
  3. Click the Payment Details tab.
    Banking detail fields in a supplier card
  4. Enter the supplier’s bank account details.
  5. In the Statement Text field, type the text you want to appear on your supplier’s bank statements. For example, you may want the text ‘monthly rent’ to be shown on your real estate agent’s bank statement since this will be a recurring transaction each month.
  6. Select the Remittance Advice Delivery Status. If you choose an emailing option, confirm or enter the supplier's email address.
  7. (Not Basics) Click Refund Details and enter the payment method by which the supplier refunds you and click OK. The Card Information window appears.
  8. Click OK to return to the Cards List window.
  9. Repeat from step 2 for each supplier you pay electronically.
To record the bank details of a supplier (New Zealand)

To record the bank details of a supplier (New Zealand)

  1. Go to the Card File command centre and click Cards List. The Cards List window appears.
  2. Locate the supplier you pay electronically and click Edit. The Card Information window appears.
  3. Click the Payment Details tab.
    Banking detail fields in a supplier card
  4. Enter the supplier’s bank account details.
  5. In the Particulars, Code and Reference fields, enter the default details that will help the supplier identify your payments on their bank statements. If required, you can change these details when entering a payment.
  6. Select the Remittance Advice Delivery Status. If you choose an emailing option, confirm or enter the supplier's email address.
  7. (Not Basics) Click Refund Details and enter the payment method by which the supplier refunds you and click OK. The Card Information window appears.
  8. Click OK to return to the Cards List window.
  9. Repeat from step 2 for each supplier you pay electronically.

 

When you're done, continue with 4. Record the bank details of employees.