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  • Packing slips and delivery dockets


 

 

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Not available in AccountRight Basics

A packing slip, sometimes called a delivery docket, is a printed list of inventory items to be picked for dispatch, or included with a dispatched order.

Put simply, a packing slip identifies "what's in the box".

You can print a packing slip for sales (invoices, quotes and orders) which have been entered using the Service, Item or Professional layout. Learn more about sale layouts.

Select layout window with service item and professional highlighted

 

To print a packing slip

To print a packing slip

  1. Go to the Sales command centre and click Print/Email invoices.
  2. In the Sales Type field, select the applicable Packing Slip. This is based on the layout used for the sale (Service, Item or Professional).
    Sale type dropdown list with packing slip sales types highlighted
    The associated sales will be listed.
  3. If you want to:
    • print a packing slip for an order or quote: click Advanced Filters and change the Sale Status to Orders or Quotes.
    • re-print a packing slip for a sale which has already been printed: click Advanced Filters and deselect the option Unprinted or Unsent Sales Only.
  4. Select the sales for which you want to print packing slips.
  5. Click Print.

 

Automatically print packing slips

You can automatically print a packing slip at the same time you print an invoice or order by selecting this preference (Setup menu > Preferences > Sales tab).

Packing slip printing preference highlighted

This is a user-specific preference so needs to be turned on for each company file user who needs it.

Learn more about printing and emailing sales.

To email packing slips

To email packing slips

While you can't email packing slips directly from AccountRight, you can use third-party software to "print" (save) the packing slip as a PDF which you can then attach to an email. Windows 10 has a built-in Print as a PDF option which is available when printing, or you can use a program like Adobe Acrobat or CutePDF to provide the ability to print (save) documents as PDFs.

Once you have the ability to print to PDF, when printing the packing slip in AccountRight and you're prompted to choose a printer, choose the PDF printer from the list of printers. This saves the packing slip as a PDF which you can then attach to an email.

If you'd like AccountRight to include a function to email packing slips, vote for this feature on the AccountRight Idea Exchange.

To customise a packing slip form

To customise a packing slip form

AccountRight comes with default packing slip forms which you can customise to change the look and feel and modify what's displayed.

To customise a packing slip

  1. Go to the Setup menu and choose Customise Forms. The Customise Forms window appears.
  2. Click the Invoices tab on the left.
  3. Select the packing slip form you want to customise then click Customise. The form opens, ready to be modified.
    Packing slip form opened in form designer
  4. Customise the form to suit your needs. Here's some guidance:

    If you want toSee this topic
    add a business logoAdd pictures and shapes to forms
    add text or fieldsAdd text and fields to forms
    modify table columnsAdd tables to forms
    change the form size or backgroundSet the form size and background
    modify the text, fields and imagesEditing form elements
  5. To preview your form, click the Print Preview tab.

  6. When you've finished customising your form, go to the File menu and click Save As. The Save Form As window appears:
  7. Enter a name and a description for the form.
  8. Click Save then click OK to the confirmation message.
  9. To close the form, go to the File menu and choose Exit. If prompted to save again, click No.
    The Form window reappears. Your customised packing slip will be listed.
    Customised forms list with new form highlighted

To choose which packing slip form to use

To choose which packing slip form to use

You can choose which form you want to use when printing your packing slips.

  1. Go to the Sales command centre and click Print/Email Invoices.
  2. Click Advanced Filters.
  3. In the Sale Type field, select the applicable Packing Slip. This is based on the layout used for the sale.
  4. In the Selected Form for Sale field, select the packing slip form you want to use.
  5. Click OK.
animation showing packing slip form selection