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You need to record items received against a supplier purchase order. If the order already exists, you can record the items received against the order. If no order exists, you can create one when you record the items received.
Go to the Purchases command centre and click Purchases Register. The Purchases Register window appears.
Click the Orders tab.
Find the required order and select it.
Click Receive Items. The Purchases window appears with the Receive Items type.
In the Receive field, type the item quantity received.
Click Record. The items are recorded in your inventory and the original order is updated with the number of items received.
If the total number of items in the Receive and To Date columns of an item receipt is greater than the quantity in the Ordered column, a message appears. You can:
Update order: If you choose to update the order, your original order will be updated by the difference between the quantity of the original order and the total received (the quantities in the Receive column plus the quantity in the To Date column).
New order: If you choose to create a new order, the quantity of items listed in the new order will equal the difference between the amount of the original order and the total received (the quantities in the Receive column plus the quantity in the To Date column).
Cancel: If you choose to cancel, you will return to the Receive Item window without updating or creating any orders.