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Key points
  • To pay an employee, set them up in MYOB Essentials and enter some basic details
  • Obtain the relevant declaration form from new employees - see Before you start below for details
  • Add new employees from the Payroll menu > Employees > Add employee
  • If you'll be paying the employee directly into their bank account, record their bank details - see Paying employees electronically for details

Before you start

There's a couple of things you'll need to do before adding an employee.

If you're...Do this first...
an Australian business

Give the employee a Tax file number declaration form to fill in and return to you. You can order this form from the ATO website. You’ll need the completed form in front of you when you’re entering their details.

Your employee will also need to give you the relevant forms for any variations or exemptions they’re claiming (for example, Flood levy exemption declaration).

a New Zealand business

Ask the employee to complete and give you a Tax code declaration (IR330) form, containing their tax information. You’ll need this form in front of you when you’re entering their details. They can download this form from the IRD website (PDF viewer required).

Your employee might also give you a special tax code or student loan repayment certificate (IR23), which authorises you to change the rate at which they pay tax or student loan repayments.

If you're using Payday filing, you only need to add employee details to MYOB Essentials – you don't need to then add them to myIR.

To add an employee

To add an employee

  1. Go to the Payroll menu and choose Employees.
  2. Click Add Employee. The New Employee page appears. Each tab on this page stores different information for the employee.
    New employee page with tabs highlighted
  3. Enter the employee's details on each tab:

    For this tab...See this topic...
    Employee detailsEnter an employee's pay details
    TaxEnter tax details
    Superannuation (Australia only)Set up Pay superannuation
    Pay items - earnings & deductionsAssigning pay items to employees
    LeaveSet up leave
    KiwiSaver (New Zealand only)Set up KiwiSaver
    Pay history

    Pay history

    NotesEnter notes about the employee
  4. When you're done, click Save.

    Can't click Save? Make sure you've entered all mandatory info on all tabs (required fields are highlighted in yellow).

To remove an employee

To remove an employee

You can't delete an employee, but you can mark them as Inactive. Simply deselect the Active employee option on the Employee details tab of the employee record.

Employee record with active employee option deselected

Also see Removing or reactivating employees.

Changing existing employee details (New Zealand only)

If you update an existing employee you'll need to notify IRD if you change the following fields:

  • First name

  • Last name

  • Start date

  • IRD number

  • Tax codes

  • KiwiSaver status

You do this in the IRD website.


delete employee