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  • Allocating bank transactions


 

 

If you import a bank transaction that you haven’t entered into MYOB Essentials, you can allocate it directly to one or more of your MYOB Essentials accounts without manually recording a transaction.

If you need to, you can split the transaction between more than one account. 

If you've already entered a corresponding transaction in MYOB Essentials, you should match the transaction instead. See Matching bank transactions.

 

 

Regularly make the same payments? You can set up rules to automatically allocate these to your MYOB Essentials accounts, saving you from manual data entry.

Allocate a transaction to a single account

If a transaction on the bank feed hasn’t been entered in MYOB Essentials, you can allocate it to your MYOB Essentials accounts.

To allocate to a single account, just click in the Allocate or Match column on the right half of the screen and choose which account you want to allocate the transaction to.

Selecting an allocation account

(Partners only) Need a report showing your client's unallocated transactions? MYOB Partners can generate this report straight from the Bank transactions page. See Banking reports for more information.

Allocate to more than one account

To allocate a transaction to more than one account, click the down arrow to expand the transaction. On the Allocate tab, choose the accounts you want to allocate the transaction to, and enter the amount to allocate to each account.

Expanded transaction allocated to 2 accounts

When you’re done, click Save. The allocation account is shown in the list, next to the transaction details. If you chose multiple accounts, this will appear as Split across accounts.

Allocated transaction identified as split across accounts

  FAQs


Unable to allocate a $0 transaction?

Unable to allocate a $0 transaction?

If you need to allocate an account to a $0 transaction.

Click on the arrow to the right of the transaction. Type in 100% in the Amount in $ or % field and enter any additional information, when you’re done, click Save.
 

100 percent entered into Amount field when allocating a transaction
How do I undo or change an allocation?

How do I undo or change an allocation?

To undo an allocation, click the X icon next to the allocation.

The transaction is unallocated, ready to be allocated again.

Why can't I select a tax code?

Why can't I select a tax code?

If you're not registered for GST you won't be able to select a tax code when allocating transactions. If you should be registered for GST change your GST settings to reflect this.

Why can't I see unallocated transactions?

Why can't I see unallocated transactions?

Sorting by Allocate or Match in the Bank Transactions screen will put you in Review mode, which only shows allocated transactions. To exit review mode, sort by any other column, or click Exit review.

Bank transactions page with exit review highlighted

Can’t save an allocated transaction?

Can’t save an allocated transaction?

Check that you haven’t edited the reference number and entered one that’s already been used. You can do this from the Transaction history page (accessible via the Banking menu).

Transaction history, showing search for Spend Money

Once you find the highest reference number for the relevant type of transaction, edit the reference number of the of the transaction you’re trying to save to be higher.