Before you can do your first pay run, you need to add your employees and choose which bank account you’ll be using to pay your wages from. Using this account when you pay employee wages will allow the payments to be automatically matched with the MYOB Essentials payroll transactions.
You can also choose options for emailing payslips to your employees, what information to display on payslips and indicating if your business falls under section 57A of the Fringe Benefits Tax Assessment Act 1986.
All of this is done from the Payroll settings page, found by clicking your business name.
If you're starting to use MYOB Essentials part way through the payroll year, learn how you can enter pay history.
Bank account for paying wages
Choose the bank account you’ll be paying employee wages from. Payroll transactions (like employee wage payments) will be automatically matched to transactions on this account.
If you need to, you can create a new bank account. See Accounts List.
PayAgent (New Zealand only)
If your business is in New Zealand, PayAgent can help take the hassle out of compliance by taking care of paying employee wages, PAYE deductions and IRD reporting. This means less paperwork and time spent on compliance, and more time put back into your business. And best of all - it's included with your MYOB Essentials subscription.
Simply click Register for PayAgent to get started. For more information, see How does PayAgent work?
Pay employees using bank files
If you're in Australia, or if you bank with ASB in New Zealand, you can download a bank file that you can use to pay your employees electronically. Choose the Pay employees using bank files option, then enter your bank details and any information you want to appear on bank statements. If you don't bank with ASB in New Zealand, take a look at PayAgent - our payroll service that takes care of paying employee wages, PAYE deductions and IRD reporting.
Before you can include an employee's pay in the bank file, you'll need to enter some banking details. See Paying employees electronically.
Once you've done this, each time you pay employees whose bank details you've entered, you'll be able to download the bank file for that pay run.
Pay superannuation settings
Save your account settings by clicking Save settings when you're finished.
The Payslips page is accessed from Payroll settings. Here you can choose your payslip display settings and set up your payslip email options, such as the payslip email body text and who else should get a copy of the payslip.
Choose payslip display options
Select the Show personal leave entitlement on payslip option if you want to include the personal leave (Australia) or sick leave (New Zealand) entitlement on employee payslips. If this option is not selected, only the annual leave and alternative holiday (New Zealand only) balances will appear on the payslip.
Set up payslip email options
When you email payslips to your employees, the payslip is sent as a PDF document attached to an email message. You can change the text in the email message, and choose to send the payslip to an additional email address.
You can delete the variables [Employee name], [From date] and [To date], but you can't change them.
If you want to send a copy of the email to your email address, select the Bcc option for either your email address or an email address different to the one you used to register with MYOB Essentials.Note that your employee won’t be able to see that you have emailed their payslip to these other addresses, so please keep their privacy in mind.
PAYG payment summaries: Reportable fringe benefits
Businesses described under section 57A of the Fringe Benefits Tax Assessment Act 1986 are required to report exempted fringe benefits on their employees’ payment summaries.
Affected businesses are mainly not-for-profit organisations, such as public benevolent institutions, health promotion charities, some hospitals and public ambulance services.
If section 57A applies, you need to check the box saying your business is eligible for exemption.
You’ll now have the option to enter both non-exempt and exempt fringe benefits when completing your employees’ payment summaries.