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If an employee takes leave without pay (sometimes called a leave of absence) reduce the employee's Normal hours when doing a pay run.

Check your obligations

In Australia and New Zealand, some types of unpaid leave may be a statutory entitlement. Check with the relevant statutory body to find out more.

In Australia, the Fair Work website is a good pace to start. In New Zealand, start with the Employment New Zealand website.

To reduce the employee's Normal hours

Let's say an employee takes 7.6 hours unpaid leave (this is 1 day in a 38 hour week). When you process their pay, reduce their Normal hours by 7.6. You can also add a note to describe what's happened.