To fix an overpayment
To adjust the employee's next pay
When you process the next pay for the employee, reduce the hours or amounts for the wage category that was overpaid.
For example, if you've overpaid an hourly-based employee 8 hours of normal time, reduce the Base Hourly wage category on their following pay by 8 hours.
Similarly, if you've overpaid a salaried employee $100, reduce the Base Salary amount on their following pay by $100.
To process a separate pay for the adjustment
Start a new pay run for the employee and enter the adjustment as a negative (-) amount in the Hours or Amount column of the category that was overpaid. Remember to zero out all the categories that you're not adjusting. The net pay amount should be equal to the overpayment, and shown as a negative amount. You can also use the Memo field on the pay to enter a note about this payment.
For example, if you've overpaid an hourly-based employee 8 hours of normal time, record a pay with -8 hours in the Base Hourly wage category.
Similarly, if you've overpaid a salaried employee $100, record a pay with -$100 in the Base Salary wage category.
|UI Text Box|
|When recording a pay with a negative net pay amount, the payment method is automatically changed to Cash and the linked bank account for cash payments will be used. This can't be changed.|
Can't record a negative pay? This feature is only available in the new AccountRight. See the help for these other products: AccountRight v19 | AccountEdge.