AccountRight Plus, Premier and Enterprise, Australia only
If there are amounts showing on the Pay Liabilities window which have been paid, it means they may have been incorrectly paid using a Spend Money or General Journal transaction.
To permanently remove these amounts, you'll need to process them through the Pay Liabilities window, then record a reversing general journal transaction to avoid overpayment.
Here's how to do it:
- On the Pay Liabilities window, select the amounts to be removed. Here's an example:
- Go to the Edit menu and choose Recap Transaction. The Recap Transaction window appears. Here's an example:
- Take note of the accounts and amounts being debited and credited.
- Click Close.
- On the Pay Liabilities window, click Record.
Because you've already paid these amounts, the next task describes how to record a general journal transaction to ensure your accounts don't show that these amounts have been paid twice.
- Go to the Accounts command centre and click Record Journal Entry.
- Record the details of the journal entry:
- use the same Date as the Pay Liability transaction you recorded earlier
- enter a Memo which explains the purpose of this journal entry
- debit and credit the applicable accounts
- use the N-T tax code for each line as this transaction is not reported on the BAS
- ensure the Out of Balance amount is zero
- Click Record.
This will post two entries against your bank account, so when reconciling you can mark off both the deposit and withdrawal amounts as reconciled.