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If you've just converted from AccountRight or AccountEdge to MYOB Essentials - welcome aboard! Our Migration Team will have sent you an email confirming the completion of your conversion. If you haven't converted to MYOB Essentials yet but you'd like to, check out our migration services (Australia | New Zealand).
Need to import data from AccountRight or AccountEdge to Essentials? See Preparing to import data from other sources.
Here's a quick overview of your new MYOB Essentials software.
To find out more about the differences between MYOB Essentials and AccountRight, see How is MYOB Essentials different from AccountRight?
You're almost ready
Like any move, there's a couple of things which need tidying up before you can settle in.
Your contacts, accounts, items list, open sales and purchases will be brought across from AccountRight to Essentials, but you'll need to re-reconcile them. Also, if you used payroll in AccountRight or AccountEdge (Australia only) there's a few things you need to do.
To complete your payroll setup (Australia only)
Payroll is a complex area and no two payroll systems are the same. This means some payroll details couldn’t be converted from your previous software to MYOB Essentials, or what was converted needs some attention.
Before you can use payroll in MYOB Essentials, complete these 4 tasks:
1. Check employee super funds
Your employees' super fund details have been converted from your previous MYOB software, but it's a good idea to check these details on the Superannuation tab of each employee's record in MYOB Essentials.
To learn more, see Set up employees for paying super.
2. Re-enter pays
Your payroll transactions for the current payroll year were converted to MYOB Essentials as journal entries. This means you need to re-enter these as payroll transactions in MYOB Essentials. This will ensure your payroll reports, including PAYG payment summaries, are accurate for the current payroll year.
There's a couple of ways you can do this:
- Record each pay separately to replicate the pays in your previous MYOB software. Use the pay slips from your previous MYOB software as a guide. We recommend this method if you have unpaid superannuation for a specified period or you want to keep the pay separate for auditing purposes.
- Record a single "bulk" pay using details from the Payroll Activity Detail report from your previous MYOB software. For information on this report, see the Payroll reports topic in MYOB AccountRight help.
To learn about completing a pay run in MYOB Essentials, see Do a pay run.
3. Set up Single Touch Payroll
Report your payroll to the ATO each time you do a pay run. Your employees' information in myGov is always up to date, and there's no more payment summaries for you to process.
Once you're set up, you'll send a report to the ATO with each pay, then finalise things at the end of the payroll year. See Single Touch Payroll for more information.
4. Enter employee opening leave balances
The pays you entered in the previous task will have included leave taken and accrued for the current payroll year. However, you also need to enter the opening leave balances for the current payroll year. This will ensure your employees' available leave balances in MYOB Essentials are correct.
To help with this task:
- In your previous MYOB software, run the Entitlement Balance Summary report for the current payroll year. This will show the Opening Hours and Available Hours of leave for each employee.
- In MYOB Essentials. enter the Opening balance for each employee’s leave (see Set up leave for help with this). Make sure the Annual leave balance and Personal leave balance in MYOB Essentials matches the Available Hours shown in the Entitlement Balance Summary report from your previous MYOB software. You might need to alter the Opening balance values slightly to achieve this.
5. Delete converted pay journal entries
Once you've completed the above tasks, you can delete the converted payroll journal entries. This ensures your payroll data isn't duplicated.
- Access the journal entries in MYOB Essentials by clicking your business name then choosing General journals.
- Use the From and To dates to locate the converted pay journals for the current payroll year. You can use the Search field to find only payroll journals, for example search for the Memo recorded in pays in your previous MYOB software.
- To delete a journal, click the journal to open it then click Delete.
To learn about journal entries in MYOB Essentials, see General Journals.
To re-reconcile your transactions
Only re-reconcile transactions that were already reconciled in AccountRight or AccountEdge. If you're not sure what to do with transactions that weren't reconciled in your previous software, check with your accounting advisor.
- In MYOB Essentials, go to the Banking menu and choose Bank reconciliation. The Bank reconciliation page appears.
Select the account in the For account field and enter the Last Reconciled Date from your AccountEdge or AccountRight file in the Reconciliation date field. All transactions for the account will be listed with a status of Unreconciled ().Open AccountRight or AccountEdge to find the Last Reconciled Date and Account in the Reconcile Accounts window.
Select all transactions to be re-reconciled. If you had transactions in your company file that weren't reconciled before moving to MYOB Essentials, don't select these.
Open AccountRight or AccountEdge to find your unreconciled transactions in the Reconcile Accounts window by entering the Last Reconciled Date in the Bank Statement Date field.
- Click Complete reconciliation.
Why can't I see all my transactions in the Bank reconciliation page?
There's a glitch in some internet browsers which stops multiple pages of transactions from showing. To fix it, scroll to the bottom of the Bank reconciliation page and change the rows per page from 250 to 100 then back to 250. Additional pages will now be shown.
I can't reconcile a transaction because its status shows "Autoreconciled on a later date" - what should I do?
If a transaction on the Bank reconciliation page has a status of (Autoreconciled on a later date), this usually means the transaction has been automatically matched by a bank feed. If the match is wrong, you can undo it then manually match it to the right transaction.
Go to the Banking menu and choose Bank transactions. Click the icon next to the automatched transaction to unmatch it. Once you've unmatched the transaction, you can match it to a different transaction, or allocate it to an account.
Will my BAS/GST return be affected after converting?
Due to the nature of the conversion process, BAS/GST reporting in MYOB Essentials won't be accurate for periods prior to the conversion. It'll be accurate from the conversion date onwards.
We recommend you have your MYOB Essentials file verified by an accountant or BAS agent. Learn how to invite your accountant to access your file.
Also, manual journal entries may have been entered into your file to ensure your GST collected and paid reconciles as of the conversion date.