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When you create a portal, you control who can access it and what access privileges they get.
There are 2 types of users in Portal:
Full access users can see all documents and associated tasks available in the portal.
Contributors are users with restricted access to certain documents or tasks. For example, you can add your bookkeeper as a contributor to a portal, only giving them access to the documents they need to work on. Or a bank may require access to specific documents in the portal for a given period.
You can create a new user when you're creating or editing a portal, and when creating a task. The way you create a new user is the same no matter where you start from.
In the Create Portal or Edit Portal page, click + Add a full access user or + Add a contributor.
Click + Create new user.
Enter the new user's Name andTitle / Position.
Enter a unique Email address for the new user.
The email address can't be edited, so make sure you enter the correct email address. Ideally this address should be the one they use to log into their own MYOB products, or an email address associated with a Google account.
If the client later wants to change the address they use to log in to their portal, you'll need to set them up as a new user, and remove the old user account from the portal. See Edit a client portal.
Select the status of the new user to be either Full access or Contributor, as required.