Pre-populating data into a tax return - NZ

https://help.myob.com/wiki/x/vYBhAw

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New Zealand only

Key points

Learn about different kinds of pre-population options.

Income data from Inland Revenue.
Name and IRD number of shareholders, partners and beneficiaries.
Bank account details for refunds.

Pre-populating data from Inland Revenue

When you add a tax return, your client's Inland Revenue data gets downloaded and pre-populated into workpapers and schedules that MYOB Practice creates for you.

About pre-populating your client's tax return

We’ll automatically create the schedules and workpapers when there’s data from IR available to use for pre-population. Check the table below for more information on which schedules and workpapers will pre-populate what type of data. This data will then integrate into the tax return.

You can edit or delete pre-populated information if it's incorrect or missing. If you need to pre-populate the data again, delete and add the tax return.

Pre-population happens only once – when you create the tax return. If Inland Revenue updates the pre-populated data after the tax return has been created, you'll need to manually update this data in your tax return to match IR.

You can also manually add tax workpapers and schedules.

Schedules and workpapers that get pre-populated from IR

This information is correct for the current tax year.

Schedule or workpaper	Income type description	IR3	IR3NR	IR4	IR6	IR7
Dividend income	New Zealand dividends Non-resident dividends received Dividends treated as interest
Estate or trust income	Estate or trust income
Expenses claimed	Non-business expense			-	-	-
Interest income	New Zealand interest Reserve scheme interest Non-resident interest received Approved issuer levy
Income with tax deducted from summary of earnings	ACC payment ACC payment prior to 2006 ACC attendant care payment Casual agricultural employee (CAE) Election day worker (EDW) Employee share scheme (ESS) Work and income benefit New Zealand Superannuation or veterans pension Paid Parental Leave Salary and wages Shareholder-employee salary Student allowance			-	-	-
Look-through company income	LTC income	-	-	-
Look-through company income	LTC ring fencing rental losses					-
Main form	Excess imputation credits		-	-	-	-
Government subsidy (For 2021 onwards)	Leave support scheme Short term absence payment Wage subsidy scheme			-	-	-
Main form	Losses brought forward from previous years					-
Main form	Residential land withholding tax (RLWT) credit			-	-	-
Maori authority distribution	Māori authority
Other income	Reserve Scheme Deposit Reserve Scheme Redeposit Reserve Scheme Withdrawal
Portfolio investment entity (PIE) income	Certificates (PIE)
Residential rental income	Excess deductions brought forward					-
Schedular payments income	Schedular payments		-		-
Shareholders salaries with no tax deducted schedule	Shareholder-AIM Tax Credit Shareholder-employee salary Employee share scheme (ESS)		-	-	-	-

Pre-populating shareholder, partner and beneficiary details

You can also pre-populate the names and IRD numbers of shareholders, partners and beneficiaries.

About pre-populating names and IRD numbers

You can pre-populate the names and IRD numbers of:

shareholders for IR4 tax returns
beneficiaries for IR6 tax returns
partners for IR7 tax returns
owners for IR7 Look-through company tax returns.

If you use MYOB AE/AO, you'll need to have set up these associations in AE/AO so that they can be reflected in your client's MYOB Practice client details. We then take the association details from your client's MYOB Practice client details, and pre-populate it into the relevant IR4, IR6 or IR7 tax return.

For information on how to set up associations in AE/AO, see Adding associations to existing contacts.

You can only distribute to tax returns that have already been created. Any updates to shareholders, beneficiaries or partners in the tax return won't be reflected back to Associations in AE/AO.

Pre-populating bank account details for refunds

When a tax return has a balance to be refunded in the Refunds section, you'll see the bank account details associated with the tax type you're viewing.

About pre-populating bank account details

Bank account details are stored in myIR and will be used as the bank account for the refund.

The bank account details aren't automatically pre-populated when you create a tax return. You need to click Refresh bank details from myIR to see the details in MYOB Practice.

If the bank account details look incorrect or are missing in MYOB Practice, check and update the details in myIR and click Refresh bank account details from myIR in MYOB Practice. You don't need to have an Account name as part of the bank account details,

but if you're not sure if the details you see in MYOB Practice are correct, you can always click the refresh link to pull through the latest details from myIR.

You'll see Refunds section 33 only when it's needed based on the tax return. For example, if the business income is negative, which requires a refund from IR. If the Refunds section is needed, you'll see it when you go to Compliance list > Tax return for an IR3, IR3NR, IR4, IR6 or IR526 return type.
Each tax type can only have one bank account associated with it.

Errors and issues...

If there's an issue with getting the bank account details from myIR, you'll see a message in the Bank account details (from myIR) section.

You can still file the return if the bank account details aren't correct or don't exist. In this case IR will hold the refund and release it when correct bank account details have been entered in myIR.

If you had a return in progress when this feature was enabled

If you have a tax return in progress when we made the ability to view bank account details available in MYOB Practice, you'll see a message at the top of the return saying you can Reload page to upgrade now. You can either:

ignore the message and continue preparing and filing as you did before the feature was available.
click the message. You'll be upgraded and, if a refund is needed, you'll see the bank account detail fields. The fields will be blank to make the upgrade faster. You can click Refresh bank details from myIR to populate the fields and the details will always be viewable from now on.

If you don't have a tax return in progress when we made this feature available, this feature will be available the next time you're preparing a return.

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