7. Add allowances and deductions

If you need to add allowances or deductions before you process your pay, now is the the time to add them.

Creating allowances and deductions.

To add a new allowance or deduction

From the front screen click Allowances, then Add A New Allowance.
In the Add New Allowance window, give the allowance or deductions a description. This will appear on payslips.
Click Calculation Method. The help screen explains the various available options. Click a method, then click Go.
Set the Tax Status. Allowances or deductions always fit one of the following categories
- a taxable allowance increases an employee's gross pay and may include things such as service allowances.
- a deduction is taken from an employee's after tax income and may include union fees, social club, etc.
- a non taxable allowance is generally of a reimbursing nature such as tool money, meal money etc and are not subject to tax.
- a reimbursing allowance is exactly the same as a non taxable allowance only it does not show on tax forms.
If the Tax Status is Taxable, click the blue text in Gross Earnings for Leave Calculation. Select whether or not the allowance should be included in employees' gross earnings for the calculation of the Average Weekly Earnings and/or Ordinary Weekly Pay rates for holiday pay, then click Go.
Click OK.

The allowance or deduction is now loaded to your organisation, and you can link it to an employee or a group of employees.

Linking allowances and deductions

Linking an allowance or deduction makes it available each time your process your pays.

You can set the allowance or deduction to be applied automatically each pay, or to be applied manually. To apply an allowance or deduction manually when you are processing pays, click the white cells in the Taxable Allowances or Deductions rows. This is the best way apply an allowance or deduction that is not recurring.

To link an allowance or deduction to an employee

From the front screen, click Employee > Modify Employee Details > Alllowances .
Click Add to open the Add New Allowance window.
Select the required allowance or deduction from the drop-down menu, then click GO
If this allowance is to be paid every pay period, enter the Usual Units, then click Go.
If the units will change each pay, or will not be paid regularly, then leave this field blank and click Go.

The allowance or deduction is now linked to the employee.

To link an allowance or deduction to a group

From the front screen click Allowances > Load To A Group.
Select the existing allowance or deduction from the Description drop down menu.
Select the group of employees you want to link this allowance or deduction to using the Department and Employees fields.
If you want a certain amount to be paid or deducted for every employee you have selected, enter the Default Units you want to pay.

If you want to set these amounts manually each pay, leave the default units for This Pay and Usual Pay fields as nil. This loads the allowance or deduction to the group of employees but does not pay anything automatically. The decision to use it is made each pay and on a per employee basis. This feature is most useful for clients who employ lots of casual employees and want the ability, but not the obligation, to easily pay an allowance or deduction to anybody in future.
Click Go, and you’re done!