Child pages
  • Purchases reports


 

 

Close

How satisfied are you with our online help?*

Just these help pages, not phone support or the product itself

0
1
2
3
4
5
Very dissatisfied
Very satisfied

Why did you give this rating?

Anything else you want to tell us about the help?

Not available in AccountRight Basics

You can view the following purchases reports from the Purchases report group (go to the Purchases command centre and click the Reports button).

Want to change the look and content of a report? Learn about customising reports.

Payables

Payables

 

Name
Description
Aged Payables [Summary] reportFor specific suppliers, this report displays a single line with the current balance due followed by the age of that balance.
Aged Payables [Detail] report

For specific suppliers, this report displays the current balance due followed by a list of your open bills, with the amount due in the appropriate ageing column.

View transaction source

Click a NamePhoneCard ID or Contact to open the Card Information window.

Click an ID No. or Date to open the Purchases window.

Click in the Total Due or Ageing columns to open the Analyse Payables window.

Payables Reconciliation [Summary] report

This report displays a list of payables as of a specific date presented in summary [one line per supplier] format.

The report displays only transactions that were entered in windows to which your user ID allows access.

View transaction source

Click a Name to open the Card Information window.

Click in the Total Due or Ageing columns to open the Supplier Analyse Payables window.

Payables Reconciliation [Detail] report

For each selected supplier, this report displays the current balance due followed by a listing of your open purchase orders (one line per bill), with the amount due in the appropriate ageing column as of a selected date.

The report displays only transactions that were entered in windows to which your user ID allows access.

View transaction source

Click a NamePhoneCard ID or Contact to open the Card Information window.

Click an ID No. or Date to open the Purchases window.

Click in the Total Due and Ageing columns to open the Analyse Payables window.

Payables With Tax

This report displays the total amount of payables outstanding for each supplier as well as the tax/GST that is owed for each payable. It is especially helpful to accountants in reconciling the tax/GST control accounts for cash-based GST reporters.

Any supplier with a payables balance outstanding is listed in the report, whether or not there is tax/GST outstanding.

If an Out of Balance amount appears on the report, it is the difference between the balance of the payables linked account and the total of the outstanding bills.

The Aged Payables report will show all your current creditors regardless of the date you choose to age them at. A Payables Reconciliation report will only show creditors up to the date you enter as the ageing date.

Item

Item

 

Name
Description
Purchases [Item Summary] report

This report displays the total quantity bought and sum spent, summarised by supplier, for selected items within the period.

View transaction source

Click an Item No. or Name to open the Item Information window.

Purchases [Item Detail] report

This report displays the quantity and purchase amount on an purchase-by-purchase basis for specific items within the period.

View transaction source

Click an Item No. or Name to open the Item Information window.

Click a Supplier NamePurchase No.DateQuantityAmountStatus or Promised Date to open the transaction source window.

Analyse Purchases [Item Multi-Period] report

You can prepare this report to view amounts of item purchases, item quantities purchased for multiple accounting periods. The report is based on recorded bills and does not include orders or quotes.

Supplier

Supplier

 

Name
Description
Purchases [Supplier Summary] report

This report displays the original purchase amount, the GST paid and the current balance for all purchasing transactions within the period.

View transaction source

Click a Supplier Name to open the Card Information window.

Click an ID No.Original DatePurchase AmountGSTCurrent BalanceStatus or Due Date to open the Purchases window.

Purchases [Supplier Detail] report

This report displays the purchase line items, including quantity purchased, for all purchases from specific suppliers within the period.

View transaction source

Click a Supplier Name or Card ID to open the Card Information window.

Click an ID No.DateQuantityItem/AcctDescriptionAmountGST or Status to open the Purchases window.

Analyse Purchases [Supplier] report

Displays purchase dollars and percentages of total purchases for selected suppliers within the period, based on recorded bills, not orders or quotes.

Supplier Ledger report

This report displays a listing of all purchases transactions for each supplier, within a specified period range. Recurring purchases are not included in this report unless they have been recorded.

View transaction source

Click a DateSrcID No.MemoTransaction Amount or Balance to open the Purchases window.

Click a Supplier Name or Supplier ID to open the Card Information window.

Purchases Register

Purchases Register

 

Name
Description
Purchases Register Detail [All Purchases] report

This report displays a listing of all quotes, orders, bills (open, closed, debit) within a specified period. Recurring purchases are not included in this report unless they have been recorded.

View transaction source

Click a DatePO No.AmountAmount Due or Status to open the Purchases window.

Click a Supplier Name to open the Card Information window.

You can also generate this report from the Purchases Register.

Purchase Register [Open Item Receipts] report

For each open item receipt, displays the ordered, received and unbilled quantity and value of each item within a selected date range for all or a selected supplier.

View transaction source

Click a DatePO No.Qty. or Value fields to open the Purchase window.

Click a Supplier Name to open the Card Information window.

Payments

Payments

 

Name
Description
Supplier Payment History report

This report shows all the purchases that were included in each payment you’ve made to your suppliers during a specified period.

View transaction source

Click a supplier name to open the Card Information window.

Click a Cheque No.P.O. No.DateSupplier’s Inv. No.Purchase Total Amt or Amount Applied to open the Pay Bills window.

Supplier Payments report

This report totals all cash disbursements made to suppliers within the period range.

View transaction source

Click a RecipientAddress 1 or Supplier GST ID to open the Card Information window.

Debits and Discounts Applied report

This report displays a listing of all debit memos and discounts that have been applied to payments, for all suppliers or a selected supplier, within a specified period.

View transaction source

Click a DatePO No.Debit Amount or Promised Date to open the Find Transactions window

Click a Supplier Name to open the Card Information window.

Other Purchase Reports

Other Purchase Reports

 

Name
Description
Bill Transactions report

This report displays all bills that affect the current balance of the purchase, including the original transaction, payments, discounts and deposits.

The report displays only transactions that were entered in windows to which your user ID allows access.

View transaction source

Click a P.O. No.Supplier Name or Card ID to open the Find Transactions window.

Click an ID No.Src (CD)DateMemo Account No. or Payment to open the Pay Bills window.

Click an ID No.Src (PJ)DateMemo Account No. or Charge to open the Purchases window.

Purchase History by Supplier report

This report displays the total purchase dollars, by month for the current and previous financial years, for each supplier.

Transaction Journals

Transaction Journals

 

Name
Description
Purchase & Payables Journal report

This report displays the transactions assigned to the Purchases Journal within the specified period.

 

The report displays only transactions that were entered in windows to which your user ID allows access.

View transaction source

Click an ID No.Account No.Account NameDebitCredit or Job No. to open the Purchases window.

Recurring Transactions

Recurring Transactions

 

Name
Description
Recurring Purchase Transactions report

This report displays the names of each recurring purchase transaction, its status, the date last posted, the frequency of posting, and the next due date for posting the transaction.

View transaction source

Click any field to open the Purchases window.

To Do List

To Do List

 

Name
Description

To Do List - Payables report

This report displays a list of open Payables from the To Do List window.

View transaction source

Click a purchase transaction to open the A/P view of the To Do List window.

To Do List - Recurring Purchases report

This report displays a list of recurring purchase transactions from the To Do List window.

View transaction source

Click any field to open the Purchases window.

To Do List - Expiring Discounts report

This report displays a list of bills with expiring discounts from the To Do List window.

View transaction source

Click any field to open the Expiring Discounts view of To Do List window.

 Other report groups