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Removing paid amounts from the Pay Liabilities window

AccountRight Plus and Premier only

If there are amounts showing on the Pay Liabilities window which have been paid, it means they may have been incorrectly paid using a Spend Money or General Journal transaction.

To permanently remove these amounts, you'll need to process them through the Pay Liabilities window, then record a reversing general journal transaction.

1. Process the amounts through Pay Liabilities

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  1. On the Pay Liabilities window, select the amounts to be removed. Here's an example:

    Example pay liabilities window with child support deduction amount highlighted

  2. Go to the Edit menu and choose Recap Transaction. The Recap Transaction window appears. Here's an example:

    Example Recap transaction window showing the journal breakdown

  3. Take note of the accounts and amounts being debited and credited.

  4. Click Close.

  5. On the Pay Liabilities window, click Record.

Because you've already paid these amounts, the next task describes how to record a general journal transaction to ensure your accounts don't show that these amounts have been paid twice.

2. Record a reversing general journal transaction

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  1. Go to the Accounts command centre and click Record Journal Entry.

  2. Record the details of the journal entry:

    • use the same Date as the Pay Liability transaction you recorded earlier

    • enter a Memo which explains the purpose of this journal entry

    • debit and credit the applicable accounts (this will be the opposite of the recap transaction window shown above)

    • use the N-T tax code for each line as this transaction is not reported on the BAS

    • ensure the Out of Balance amount is zero

    Here's our example:

    Example journal with a zero out of balance

  3. Click Record.

This will post two entries against your bank account, so when reconciling you can mark off both the deposit and withdrawal amounts as reconciled.