Importing a .CSV file

MYOB Ledger only

Transactions can be imported into Client Accounting using the Manage client file imports wizard. You can find this function on the Tasks bar of your client's Client Accounting > Trial Balance (or Workpapers) tab.

You can only import transactions via Client Accounting if your configured ledger is an MYOB Ledger. If you're using something different, you can still use the import functions in your configured ledger's software.

You can import up to 38,000 journal lines.

Preparing to Import

Creating and importing transactions in a .CSV file is the ideal option if the software you're exporting from doesn't produce an .MYE file format. For example, if you're exporting transactions from BankLink, Importing a Bank Statement into MYOB Ledger, or a third party software.

We're no experts in our competitors For instructions on how to export transactions from your client's third party software, refer to that product's help.

After exporting journals or transactions from your client's software, open the file using Microsoft Excel (or your preferred spreadsheet software) to check the format and amend according to the specifications.

We've created a template to help simplify the import process. Download this CSV Template file and open the file in your preferred spreadsheet software (e.g. Microsoft Excel). This template doesn't contain any data, so you can add your own.

While you don't need to complete all the fields for a successful import, make sure you don't delete any unused columns, or rename any column headings.

File format requirements

Row 1 must contain ALL column headers.

You must have column headings present in row 1. These column headings are the name of the fields that the data is imported to.

If you don't have data to import for a particular field, the column heading must still be present in Row 1, but you can leave the data blank (i.e. row 2 onwards)

Row headers are not case sensitive.

Column	Column headings (field name)	Mandatory or optional	Rules for the data
A	Account code	Mandatory	Must be alphanumeric. Can contain ' / ' and ' - ' and ' . '
B	Account name	Optional
C	Account type	Optional	See Accepted Account types below
D	Account type group	Optional
E	Tax code	Optional	See Accepted Tax codes below
F	Transaction reference	Optional
G	Transaction description	Optional
H	Transaction date	Mandatory (if there are Transaction amounts) Optional (if there are no transaction amounts e.g. when importing a Chart of Accounts)	Date format must be either: DD/MM/YYYY (e.g. 30/06/2018) DD-MM-YYYY (e.g. 01-07-2018)
I	Transaction amount	Optional	Can use signage ( + and - ) Cannot contain characters $ and , Transactions must balance: The sum of the Transaction amount column must be $0 The sum of Transaction amount column for each unique Date must be $0

Accepted Account types

Account type	Other accepted account types
Income	Revenue, Sales
Other Income
Cost of sales	Cost of Goods sold, Direct Costs
Expense	Overhead, Depreciation, Expenses
Other Expense
Assets	Accounts Receivable, Bank, Banking, Current Asset, Current Assets, Fixed Asset, Fixed Assets, Other Asset, Other Current Asset, Non-Current Asset, Inventory, Prepayment,
Liabilities	Accounts Payable, Credit Card, Current Liability, Current Liabilities, Long Term Liability, Long Term Liabilities, Non-current Liability, Other Current Liability
Equity	Capital

Accepted Tax codes

Tax Code	Description	AU	NZ
CAP	Capital acquisitions
EXP	Export sales
FRE	GST free
GNR	GST not registered
INP	Input taxed purchases
ITS	Input taxed Sales
GST	Goods & Services Tax
NTR	Not reportable
NA	Not applicable
E	Exempt
Z	Zero-rated
I	GST on imported supplies

Importing your data

Stage 1: Choose a file to import

From AE/AO, open the client and go to the Client Accounting > Trial Balance (Workpapers) tab.
On the TASKS bar, click Manage client file imports. The Manage Client File Imports window appears.
Select .CSV .
At the Select file to import field, click the ellipses (
) button and browse to the location of the export file.
Highlight the file and click Open. The file path appears in the Select file to import field.
At the Select template field, click on the drop-down menu and choose Default Template. If you've created a custom import template, you can select this template here.
Click Next.

Stage 2: Choose how to map accounts

Choose whether you want to map your client's account codes to your ledger's accounts, or to import your client's accounts:

Option

Description

The chart of accounts in the file being imported is different to the chart in the ledger – I want to specify how to map the accounts to the ledger

If the chart of accounts in the export file is the same as your chart of accounts, you can choose whether to select this option.

When this option is not selected, all transactions import with the account code from the export file. Any accounts that don't exist in your chart are automatically added.

If your chart of accounts is different from the chart in the export file, select this option. This will let you map the exported accounts to your ledger accounts.

Consolidate imported transactions into single monthly or annual transactions for each account

Consolidates transactions into a single monthly or annual transaction for each account. To import all transactions, leave this checkbox unticked.

Only imported transactions can be viewed. If you choose to import consolidated transactions, you'll only be able to view one imported transaction per month or year (as selected).

You can import up to 38,000 transactions. If you have more than this, select this checkbox to consolidate your transactions or alternatively, separate the CSV file into multiple files.

If you've selected this checkbox, select to import either:

Monthly – imports one transaction per month for each account
Annually – imports one transaction per year for each account.

Click Next.
If you've selected the first option, continue to Map Accounts. Otherwise, continue to Stage 4.

Stage 3: Map the accounts

In the Map Accounts window, click in the Map to column for each account and choose an account to import your client's transactions to.
The Account name, Account type and Balance are updated automatically. Repeat this step for each account code.

Can't find the account you're looking for? You may need to create a new one. Click Add account and fill in the details.
Once all accounts have been mapped, click Next.

Stage 4: Review and submit

Preview the accounts and make sure all accounts are mapped correctly.

To export the data, click Export to Excel.
When you're ready to submit the transactions, click Finish. The client data is posted to your ledger.