If you have a MAS, AE Accounts or AO Classic general ledger for your client, you can move this data across to MYOB Ledger using the Migrate to AE/AO ledger wizard.
What data is migrated?
- General ledger details (such as entity type, financial year and reporting period)
- chart of accounts
- prior year balances (up to four years of data)
- closing balances of the current financial year.
How does it work?
First you'll link or "configure" your MAS, Accounts or AO Classic general ledger to Client Accounting. This process allows Client Accounting to access and read the data in the ledger.
When you click Migrate to AE ledger or Migrate to AO ledger on your Tasks bar, a brand new MYOB ledger will be created for your client and their MAS, Accounts or AO Classic general ledger data will be copied into the MYOB ledger. The newly created MYOB Ledger is then configured to Client Accounting.
Where MYOB Ledger is the financial data source, any changes made in Client Accounting to your client's balances will be reflected in the MYOB ledger only. This means that the balances in your MAS, Accounts or AO Classic ledger will not be affected.
To migrate your ledger
- In AE/AO, open a client and go to the Client Accounting > Trial Balance/Workpapers) tab.
On the TASKS bar, click Edit Configuration Details. The Client Configuration window appears.
From the Product drop-down, select MAS, Accounts or AO Classic GL.
Click the Data connection details field ellipsis (), select a MAS, Accounts or AO Classic general ledger to configure.
You can search for a MAS, Accounts or AO Classic general ledger by entering the ledger code or, part of the ledger name.
Click OK and click OK again. The ledger is configured and the ledger details are displayed in the right-hand pane of the Trial Balance/Workpapers tab.
In AE/AO, open a client and go to the Client Accounting > Trial Balance/Workpapers) tab (it's called the Workpapers tab if you are licensed for Workpapers).
Click Migrate to AE/AO ledger. The Migrate data window appears
From the Entity type drop-down, select the correct entity type for your client.
If you have journals or transactions in the current financial year for the ledger (you haven't rolled forward your ledger into a new period), select Select to migrate current year transactions.
Select to migrate current year transactions migrates as a journal any transactions dated on or after the financial year start date.
- Check that entries in the table at the bottom of the Migrate data window are correct. For example, if your Current Year Earnings account code is 50001 in your ledger, make sure the Ledger account column in the table is 50001.
Click OK to begin the ledger migration.
If you get the error "The ledger is out of balance. Please balance your ledger and then initiate the migration again", refer to KB 37515 for information on what causes this error and how to resolve it.