Page tree


 

 

Financial statements for each client can be generated at the end of each financial period.

  • Configure the client reports for each selected client configure which reports are to be included and their order in the financial statements.

  • Preview the reports — preview the financial statements to ensure that they are correct. The financial statements must be previewed before they can be printed, exported or emailed.

  • Print, email, export or share the financial statements — after the financial statements have been previewed, they can be printed, exported or emailed. If Document Manager is installed, the file can be imported into Document Manager.

There are a number of stages for producing financial statements for a client:

Generating reports

To produce a report for the financial year

When you produce a report for the financial year, you will be comparing this year’s and last year’s financial results.

  1. Open the client’s Client Accounting > Reports tab. See Accessing Statutory Reporter.
  2. Select the list of reports to be included and modify the report order as necessary. See Selecting client reports and Changing the order of client reports.
  3. For each report type, note or policy that is listed in the Reports table and that is to be included in the financial report, select the Period Type to be TY/LY.
  4. Click Preview Reports.

    A warning is displayed if there are unallocated accounts (accounts which have not been allocated to an account group) or duplicated accounts (accounts which have been added to more than one account group).


    A generating reports progress bar is displayed. The Report Preview window opens.

  5. Preview your report.
To produce a report for a selected period of the current financial year

When you produce a report for a period of the current financial year, you can compare it with the same period in the previous financial year.

  1. Open the client’s Client Accounting > Reports tab. See Accessing Statutory Reporter.
  2. Select the list of reports to be included and modify the report order as necessary. See Selecting client reports and Changing the order of client reports.
  3. For each report type, note or policy that is listed in the Reports table and that is to be included in the financial report, select the Period Type to be YTD/LYTD.
  4. From the Period selector, located at the bottom of the Reports tab, select the:
    • end month

    • financial year.

    For example, to generate a report from the beginning of the financial year to December, select the end month to be December. The start month is ignored in this case. The report will then display the figures from the start of the financial year to December. A comparison column will be available in the generated report with the figures from the start of the previous financial year to the previous December.
  5. Click Preview Reports.

    A warning is displayed if there are unallocated accounts (accounts which have not been allocated to an account group) or duplicated accounts (accounts which have been added to more than one account group).


    A generating reports progress bar is displayed. The Report Preview window opens.

  6. Preview your report.
To produce a report for a previous year

You can generate reports for prior years beyond the previous year.

  1. Open the client’s Client Accounting > Reports tab. See Accessing Statutory Reporter.
  2. Select the list of reports to be included and modify the report order as necessary. See Selecting client reports and Changing the order of client reports.
  3. From the Period selector, located at the bottom of the Reports tab, select the:
    • start month

    • end month

    • prior financial year.

    For example, to generate a report for a 3-month period (a quarter), select the start month to be July and the end month to be September. The report will then display the figures for the quarter. A comparison column will be available in the generated report with the figures from the start of the financial year to the month of September.
  4. Click Preview Reports.

    A warning is displayed if there are unallocated accounts (accounts which have not been allocated to an account group) or duplicated accounts (accounts which have been added to more than one account group).


    A generating reports progress bar is displayed. The Report Preview window opens.

  5. Preview your report.
To produce a quarterly report

When you produce a quarterly report, you can compare the selected quarter’s results with those of the current financial year up until the selected end month of the quarter.

  1. Open the client’s Client Accounting > Reports tab. See Accessing Statutory Reporter.
  2. Select the list of reports to be included and modify the report order as necessary. See Selecting client reports and Changing the order of client reports.
  3. For each report type, note or policy that is listed in the Reports table and that is to be included in the monthly financial report, select the Period Type to be PTD/YTD.

    The Balance Sheet will only generate year to date amounts.

  4. From the Period selector, located at the bottom of the Reports tab, select the:
    • start month

    • end month

    • financial year.

    For example, to generate a report for a 3-month period (a quarter), select the start month to be July and the end month to be September. The report will then display the figures for the quarter. A comparison column will be available in the generated report with the figures from the start of the financial year to the month of September.
  5. Click Preview Reports.

    A warning is displayed if there are unallocated accounts (accounts which have not been allocated to an account group) or duplicated accounts (accounts which have been added to more than one account group)


    A generating reports progress bar is displayed. The Report Preview window opens.

  6. Preview your report.
To produce a monthly report with a comparison of the current financial year

When you produce a monthly report, you can compare the selected month’s results with those of the current financial year up until the selected end month.

  1. Open the client’s Client Accounting > Reports tab. See Accessing Statutory Reporter.
  2. Select the list of reports to be included and modify the report order as necessary. See Selecting client reports and Changing the order of client reports.
  3. For each report type, note or policy that is listed in the Reports table and that is to be included in the monthly financial report, select the Period Type to be PTD/YTD.

    The Balance Sheet will only generate year to date amounts.

  4. From the Period selector, located at the bottom of the Reports tab, select the:
    • start month

    • end month

    • financial year.

    For example, to generate a report for the month of July, select the start month to be July and the end month to be July. The report will then display the figures for the month of July. A comparison column will be available in the generated report with the figures from the start of the financial year to the month of July.
  5. Click Preview Reports.

    A warning is displayed if there are unallocated accounts (accounts which have not been allocated to an account group) or duplicated accounts (accounts which have been added to more than one account group).


    A generating reports progress bar is displayed. The Report Preview window opens.

  6. Preview your report.

To produce a monthly report with a comparison of the same month last year

When you produce a monthly report, you can compare the selected month’s results with those of the previous financial year period.

  1. Open the client’s Client Accounting > Reports tab. See Accessing Statutory Reporter.
  2. Select the list of reports to be included and modify the report order as necessary. See Selecting client reports and Changing the order of client reports.
  3. For each report type, note or policy that is listed in the Reports table and that is to be included in the monthly financial report, select the Period Type to be PTD/LYPTD.

    The Balance Sheet will only generate year to date amounts.

  4. From the Period selector, located at the bottom of the Reports tab, select the:
    • start month

    • end month

    • financial year.

    For example, to generate a report for the month of October, select the start month to be October and the end month to be October and the year to be 2013-2014. The report will then display the figures for the month of October for 2014. A comparison column will be available in the generated report with the figures for October 2012
  5. Click Preview Reports.

    A warning is displayed if there are unallocated accounts (accounts which have not been allocated to an account group) or duplicated accounts (accounts which have been added to more than one account group).


    A generating reports progress bar is displayed. The Report Preview window opens.

  6. Preview your report.
To produce a report for this year only

You can print financial reports to show balances for the current financial year only.

When generating reports in Statutory Reporter, by default the Report, Note or Policy consists of two columns comparing this year's balances to last year's balances.

If you don't have any results for the prior year, or do not wish to show them, reports can be produced with a single column only, showing results of the current financial year.

  1. Open the client record and navigate to the Client Accounting > Reports tab.
  2. From the list of reports, notes and policies in the Reports table, select the checkbox for the reports you wish to include.
  3. For each selected report, note or policy, click in the Layout column and change the Period Type to TY.
  4. Click Preview Reports. The status bar appears and the report preview window opens.

    A warning is displayed if there are unallocated accounts (accounts which have not been allocated to an account group) or duplicated accounts (accounts which have been added to more than one account group).

    Click OK to dismiss this warning and preview the reports.