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Use the Appoint or Cease an Officer wizard to cease an officer’s position of Director, Secretary or Alternate Director.
This wizard ensures that a history of all positions previously held within in each company will be maintained on the Officers screen.
Select and open the corporation. See Selecting a corporation. The corporation opens at the Details tab.
Click Appoint or Cease Officers on the Task Bar. The Appoint or Cease Officers wizard opens.
Select Cease Officers.
Click Next.The Select officers to be ceased screen opens.
Click Add. The Ceasing Officer screen opens.
Select the Officer from the drop-down list. If the officer is not listed, they have not been appointed as an officer of the selected corporation. See Appointing company officers.
Enter the Date of Ceasing or select it from the drop-down calendar.
Select a Reason for Ceasing (optional).
Click OK. The officer is added to the Officers to be ceased list.
If you need to resign other officers from the same corporation, repeat Step 5. to Step 9. for each officer.
Click Next. The Select the documents you wish to produce screen opens.
Select each document you require:
ASIC form 484 — notification of change to office holders. (The form signatory fields are enabled. Select the Form Signatory from the drop-down list. (If the officer required is not in the list, they have not been appointed as an officer.) Enter the Form Sign Date or select it from the drop-down calendar.
ASIC form 370 — notification by office holder of resignation
Minutes of the directors’ meeting
Officer’s notice of resignation.
Click Next. If you selected Minutes of the directors’ meeting at the previous step, the Enter details of the directors’ meeting screen opens.
Enter the date of the meeting or select it from the drop-down calendar.
Enter the Time of the meeting and when the Meeting closed.
Select where the meeting was held (i.e., Business Office or Registered Office).
Select the Chairperson for the meeting from the drop-down list.
Select the Officers present.
If you did not select Minutes of the directors’ meeting at the previous screen, go to the next step.
If you did not select any documents to be produced, a message box will state: “You have selected to produce no documents. Are you sure?”. Click Yes then go to the next step.
The Finish screen lists resigning officers. To make changes, click Back.
Select the documents you need to preview:
ASIC form 484 — notification of change to office holders
ASIC form 370 — notification by office holder of resignation
Minutes of the directors’ meeting
Officer’s consent to act form.
Click Finish. If you selected to preview documents in the previous window, they display on the Print preview screen (see Previewing forms and documents) If you did not select to preview documents, the ASIC Form Validation window opens (see ASIC forms validation).
