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Where to begin
The following is a list of tasks we suggest you complete at the end of each period (month, quarter, etc.). Depending on the nature of your business, some of these tasks may not apply to you. Consult an accounting advisor (such as your accountant) if you require help with your end of period tasks.
Financial year ending? As well as completing the tasks below, also see our EOFY topics for additional tasks (Australia | New Zealand).
Reconciling makes sure your MYOB account records match the records kept by your bank. Doing this regularly helps your business records to stay accurate. At the end of each month, you'll need to compare your transactions to see if there are any that are still unmatched.
The way that you do this will depend on how you receive your bank or credit card statements.
Learn more about Reconciling your bank accounts.
MYOB allows you to create detailed reports about any area of your business. You can use these reports to gain valuable insight into customers, stock items or even employees' pays.
You can produce these reports to view for yourself on your computer, print them or even save them as PDFs for safekeeping.
Depending on the type of report you create, you'll be able to specify the details you want such as a range of dates or type of contact. Reports are grouped into five categories: business, banking, payroll, sales and bills.
Send customer statements
Make sure your customers are kept in the loop by providing them with up to date customer statements. You can view each customer's balance and see all the invoices they have—or haven't—paid for.
If you've updated their contact details with their email address, you can send them their statement right from MYOB. If not, you can still print a physical copy of any statement to deliver to them however you like.
Vehicles and equipment owned by your company will lose value as they age—this is called depreciation. To record this, you can allocate part of the cost of vehicles and equipment as an expense to your business each year you benefit from their use.
There are several methods of recording depreciation. Consult an accounting advisor (such as your accountant) to see which method is best for your business.
After you've completed all of your month-end tasks, you should lock that period so that you're ready to start the next one. By locking the period, you'll prevent anyone from inadvertently creating, editing or deleting transactions in a period in which you don’t want transactions to be modified.
If you need to make any changes to a locked period, you can unlock the period at any time.