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Accountants Enterprise with Practice Manager only

You can only adjust a disbursement or practice disbursement if:

  • the time processing period has not closed (or expired).

  • you have the access permission to do so.

  • it has not been posted.

If it has been posted, see Correcting posted disbursement sheets.

To adjust a disbursement sheet
  1. Open the disbursement or practice disbursement to be edited. See Opening disbursements for an employee or Opening a practice disbursement.

  2. If a disbursement has been Submitted, change its status to Draft. See Authorising and posting sheets.

  3. Edit the Date. Enter it the format dd/mm/yyyy or select it from the drop-down calendar.

  4. Edit the Reference number. The reference number is limited to a maximum of 25 alphanumeric characters.

  5. Change the client from the Client/Assignment column drop-down. The A/Code column is automatically filled.

  6. Change the TASK from the drop-down.

  7. Edit the amounts in the Quantity and Unit cost columns. The Cost and Charge columns are automatically filled. The charge field is only automatically calculated if a charge rate has been set up for the Code Type. Otherwise, you will need to enter the charge rate.

  8. Enter supporting information about the adjustment for the disbursement or practice disbursement in the Comments column.

  9. Click the ellipse button to open a Comment window and enter explanatory text if required.

  10. Click OK to close the Comment window.

  11. Click Submit  to submit the disbursement sheet or practice disbursement sheet for authorisation and posting. The Entry Status field changes to Submitted.

  12. Click OK to save and close the disbursement sheet or practice disbursement sheet.