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Accountants Enterprise with Practice Manager only

This tab on the Nominal Accounts page enables you to select each of your companies from a drop-down, then assign the nominal accounts to:

  • Time — Code types which could be in this group are meeting with clients, preparation of tax return, data entry and accountancy.

  • Disbursements — This may include photocopying, travel and couriers.

  • Miscellaneous charges — For example, credit note or start-up charge.

  • Estimates to complete — Estimates are used to raise fees for clients before WIP has been entered or posted. You may want to define types for estimates for tax free estimate billing or one for exports.

You can create more Data Entry Codes (using MaintenanceMiscellaneous > Code Types) for Time, Disbursement, Miscellaneous Charges and Estimate to Complete. The new data entry code then becomes available to each company using the default nominal code mapping and can be viewed using the Data Entry Codes Available for Company tab.

Data entry codes available for Company tab fields

Field

Description

Company

A drop-down list of companies defined for the practice.

Code Type

A drop-down list that filters the table according to the task code (Time, Disbursement, Miscellaneous Charge or Estimate to Complete).

Short Name

The name of the task code.

Description

The description of the task code.

Nominal

Nominal records defined in the Nominal Code List, displayed in the format [Nominal Code] - [Short Name].

To assign nominal accounts for companies
  1. Select MaintenanceLedger Maintenance > Nominal Codes on the main menu or MaintenanceMaintenance MapLedger Maintenance > Nominal Codes. The Nominal Codes page opens.

  2. Click the Data Entry Codes Available for Company tab to display its contents.

  3. Select the first Company from the drop-down.

  4. Select the first Code Type from the drop-down (e.g., Time).

    You can also select (All) to display all of the Code Types for this company.

  5. The table changes to display the Short Names, Descriptions and Nominals for the selected Company/Code Type combination.

  6. Review the table and select replacement Nominals from the drop-downs where necessary.

  7. Repeat from step 4 for each Code Type for this company.

  8. Repeat from step 3 for each of your companies.

  9. When finished, select another tab or click Close.