Entering manual payments using Allocate Multiple
Accountants Enterprise only
This procedure describes how to make a one-off manual payment for multiple invoices to a supplier. It is useful when invoices need to be paid immediately.
Select Bookkeeping > Creditors > Creditors Payment on the main menu. The Payments window is displayed.
Select the Ledger option. The Payments window changes to the Ledger window.
Select the Company from the drop-down.
Select an Account from the drop-down.
Select a payment method from the Source drop-down.
Enter the Supplier Code or the Supplier Name, then press [Enter]. When one is entered correctly, the other displays automatically. A list of all outstanding invoices for the selected supplier is displayed.
Enter the Date in the format dd/mm/yyyy or select it from the drop-down calendar.
Enter the cheque Number.
Enter a brief Description of the payment.
Click the Allocate Multiple checkbox.
Press [Ctrl] and select the invoices. The Allocate Multiple button becomes enabled.
Click Allocate Multiple. The Amount field displays the total amount due for all the selected invoices.
Click Post to post the transaction. A message alerts you that posting these details will commit these transactions permanently.
Click Yes to post the transaction.
If the default payment source for the supplier is Cheque or Cheque is selected from the drop-down, the Cheques ready to print window opens.
Select the cheque to be generated.
Click Print Preview (or Print). Microsoft Word is launched with the relevant cheque displayed.
Close Microsoft Word after you have checked the details. The Cheques ready to print window is displayed.
Click the Printed checkbox. This will indicate that the selected cheque has been printed.
Click Close. The Cheques ready to print window closes. The invoices selected for payment will disappear from the Payments window.
Click Close. The Ledger window closes.
You can also use the Payment Run facility to prepare/print multiple cheques (see Creditors payment run).
