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Accountants Enterprise with Practice Manager only

This tab on the Nominal Codes page enables you to add, edit and delete nominal codes.

You can also copy the details of an existing code to create a new one, using the button. See To add nominal codes by copying below.

Nominal Code List tab fields

Field

Description

Nominal Codes

Unique identifier used to map timesheet codes to the general ledger for integrating with applications that use general ledger values.

Short Name

Name of the nominal code (e.g., Fees Time). The Short Name is limited to a maximum of 20 alphanumeric characters.

Description

A description of the nominal code's purpose. The Description is limited to a maximum of 40 alphanumeric characters.

Nominal Code Type

A pre-defined list of nominal code types, used in exporting transactions using MAS Integration.

Currency

(Hidden by default). A drop-down list of currencies used by the practice.

Bank Account Number

(Hidden by default). This is required only if Nominal Code Type is set to “Bank”. It is the account number used by the practice.

Bank Sort Code

(Hidden by default). This is required only if Nominal Code Type is set to “Bank”. It sets the order of banks in the general ledger.

Bank Code

(Hidden by default). This is required only if Nominal Code Type is set to “Bank”. It is the BSB number of the defined bank.

Process Reference

(Hidden by default). It is required only if Nominal Code Type is set to “Bank”. It is the reference code displayed when using the bank in the general ledger.

 

 

Button

Action

 

The Add Nominal Code button moves the cursor to the first field in the data entry row of the table.

 

The Copy selected nominal code information into a new code button copies all data, except the nominal code, from a single highlighted row to the first field in the data entry row of the table.

The Delete selected nominal code button deletes the nominal code from the selected row after you confirm a prompt message.

Only unused nominal codes can be deleted.

To add nominal codes

Any Nominal Codes that you add here are not automatically mapped to companies. The Nominal Codes are listed under the Not in Company area of the Nominal Codes Available for Company tab and must be moved to the In Company area before they will take effect. See To add nominal codes to companies below for details.

  1. Select MaintenanceLedger Maintenance > Nominal Codes on the main menu or MaintenanceMaintenance MapLedger Maintenance > Nominal Codes. The Nominal Codes page opens.

  2. Click the Nominal Code List tab to display its contents.

  3. Click to move the cursor to a new, blank row at the top of the table.

  4. Enter the Nominal Code, Short Name and Description text.

  5. Select the appropriate Nominal Code Type from the drop-down.

  6. Repeat steps 3 - 5 to add more codes.

  7. When finished, select another tab (for example, Nominal Code Defaults) or click Close.

To add nominal codes by copying

Any Nominal Codes that you add here are not automatically mapped to companies. The Nominal Codes are listed under the Not in Company area of the Nominal Codes Available for Company tab and must be moved to the In Company area before they will take effect. See To add nominal codes to companies for details.

  1. Select MaintenanceLedger Maintenance > Nominal Codes on the main menu or MaintenanceMaintenance MapLedger Maintenance > Nominal Codes. The Nominal Codes page opens.

  2. Click the Nominal Code List tab to display its contents.

  3. Click to highlight the row you want to copy.

  4. Click to copy the contents of the selected row to the top of the table.

  5. Enter a unique Nominal Code.

  6. Edit the copied text as required.

  7. Select a different Nominal Code Type from the drop-down, if necessary.

  8. Repeat steps 3 - 7 to add more codes.

  9. When finished, select another tab (for example, Nominal Code Defaults) or click Close.

To edit nominal codes
  1. Select Maintenance > Ledger Maintenance > Nominal Codes on the main menu or MaintenanceMaintenance Map > > Nominal Codes. The Nominal Codes page opens.

  2. Click the Nominal Code List tab to display its contents.

  3. Click the table cell you want to change.

  4. Overtype the text or, for the Nominal Code Type, select a different code from the drop-down.

  5. Repeat for each cell and row.

  6. When finished, select another tab (for example, Nominal Code Defaults) or click Close.

To delete nominal codes
  1. Select MaintenanceLedger Maintenance > Nominal Codes on the main menu or MaintenanceMaintenance MapLedger Maintenance > Nominal Codes. The Nominal Codes page opens.

  2. Click the Nominal Code List tab to display its contents.

  3. Click to highlight the row you want to delete.

  4. Click to delete the row.

    Only unused nominal codes can be deleted.

  5. Repeat steps 3 - 4 to delete more codes.

  6. When finished, select another tab (for example, Nominal Code Defaults) or click Close.