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There are a number of methods you can use to print a bill. Draft and submitted bills are printed from the Preview window (accessed by clicking Preview) from the following pages during bill preparation:

  • Billing Main page

  • Draft Bills page.

Generally bills are printed once they are posted, using the Bills Ready to Print window. This window lists all posted bills and is automatically displayed when a bill is posted. It can also be accessed by selecting Billing > Ready to Print on the toolbar.

From the Bills Ready To Print page, you can either print or preview the bill using Microsoft Word. Once printed, the bills are generally removed from this list. To reprint a previously printed bill use the Bills tab on the client page, where the client’s previous bills are listed in the Full Billing History list.

To print an unposted bill
  1. Open the client page or Assignment Details page (AE) for the client or assignment (AE)/job (AO) for whom/which the draft bill was created.

    To print a draft bill created at the client level, open the client page. In MYOB AE, to print a draft bill created at the assignment level, do this through the client page or Assignment Details page.

  2. Click the Bills tab. All current draft bills for the client or assignment/job are listed in the Draft Bills area.

  3. Double–click the draft bill you want to print. The Billing Main page opens showing the details of the selected bill.

  4. Click the Preview option on the TASKS bar (this option is also available on the Draft Bills page). Microsoft Word opens displaying the bill.

  5. Within Microsoft Word, click the Print icon on the toolbar or select Print from the main menu. The bill is printed to your default printer.

    No bill number is allocated until the bill has been posted. Therefore, bills printed before posting will not have a bill number.

To print a posted bill
  1. Select Billing > Ready to Print from the toolbar. The Bills Ready To Print page opens.

  2. Search for the bill you would like to print or leave the Inv No. field blank and click Search.

    When you post a bill in the Billing Main page, this page is automatically displayed.

  3. Select the bill to be printed.

  4. Click the Print icon on the TASKS bar.

  5. Alternatively, click Preview and print the bill from Microsoft Word. The Print window opens.

  6. Click OK. The bill is printed to your default printer.

  7. Click Printed OK while the printed bill(s) is still highlighted to mark it as having been printed and remove it from the list. A message asks you to confirm this action.

To print a posted bill from the Bills tab
  1. Open the client page or Assignment Details page (AE) for the client or assignment (AE)/job (AO) for whom/which the bill was posted.

    In MYOB AE, to print a bill created at the client level, open the Client page.To print a bill created at the assignment level, do this through the Client page or the Assignment Details page.

  2. Click the Bills tab. All previously posted bills for the client or assignment are listed in the Full Billing History section.

  3. Search for the bill you would like to print or leave the Inv No. field blank and click Search.

  4. Click the bill you want to print.

  5. Click print preview bills beneath the list. Microsoft Word opens displaying the bill.

  6. In Microsoft Word, click Print on the toolbar or select Print from the main menu. The bill is printed to your default printer.

To bulk print draft bills
  1. Click Billing on the toolbar. The Draft Bills page opens displaying a list of your draft bills.

  2. Select the bills that are to be printed.

  3. To select multiple bills that are in sequential order, click the first bill, press and hold your Shift key and then click the last bill required. All the bill rows in the Draft Bills table will be highlighted.

  4. To select multiple bill that are not in sequential order, click the first bill, press and hold your Ctrl key and then click each bill entry required. All the selected bill rows will be highlighted.

    You cannot simply select the checkboxes associated with the bills.
    The bill row must highlighted in order to be selected for printing.

  5. Click the Printer icon on the TASKS bar.

To reprint a bill that has been marked as printed

reprinting a bill

  1. Open the Client page.

  2. Click the Bills tab. All previously posted bills for the client or assignment (AE) are listed in the Full Billing History section.

  3. Select the relevant bill.

  4. Click print preview bills to preview and print the bill in Microsoft Word.

  5. In Microsoft Word, click Print on the toolbar or select Print from the main menu. The bill is printed to your default printer.

To reprint a copy of all bills produced for the month

reprinting an invoice

  1. Click the Billing icon drop-down arrow.

  2. Select Billing History > All from the drop-down menu. The Billing History page opens.

  3. Select the Invoice Date option.

  4. Select the date range using the From and To fields’ drop-down calendars. For example, to print bills for the month of July, select the date range 01/07/2013 to 31/07/2013.

  5. Click Search.

  6. Select all the required invoices.

  7. Click the Printer icon on the TASKS bar.