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Once you have set up security groups (see Employee group security), select the task permissions that belong to each security group. This includes selecting which menu options, windows, tab windows and software functions that a security group can access or edit.

The system comes with default permissions already set for the default security groups. You can modify them, set up additional ones and/or remove permissions from any default group.


To set up task permissions
  1. Select Maintenance >  Maintenance Map > Security > Task Permissions on the main menu. The Maintenance Task Permissions page opens.

  2. Select the Product from the drop-down that you want to set up the task permissions for.

  3. Select the Group (security group) from the drop-down that you want to set up the task permissions for. The Group Descriptions assigned to the Group are listed in the panel.

  4. Under Group Description, click  against the relevant section to list the permissions for that area. The list expands and displays a checkbox in the Allow column.

  5. Select the checkbox in the Allow column to give permission to a task.
    Deselect the checkbox in the Allow column if you do not want to give permission for the task (or click Toggle group on/off on the Tasks bar).
    Add a new permission by describing the function and activity and selecting the checkbox in the Allow column. See Task permissions for the meaning and use of symbols.

  6. Click  beside the Group Description to collapse the list when you have finished setting up task permissions.

  7. Repeat steps 4 - 6 to set task permissions for each remaining Group Description.

  8. Repeat steps 3 - 7 for each Group (security group) in the Product.

  9. Click OK to save the changes.

  10. Close and re-open AE/AO for the changes to take effect.