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Accountants Enterprise in Australia only

Within the selected previewed report, the notes will print in the order in which their references are displayed in the set of financial reports.

Below are the formats available for all entities (except superannuation fund and non-trading trustee company).

All format names are followed by Note. If you need to make changes, copy the relevant format to the practice or client level and make your changes.

Entities of the type non-reporting association and dormant company have individual print conditions within some of the notes mentioned below.

To support different wording for company and association entities, the Notes to the financial statements jobstream section is separated into large-company and small-company formats for:

  • Notes to the financial statements - Company and
  • Notes to the financial statements - Association.

Non-trading trustee company

The following notes are only applicable for a non-trading trustee company:

  • Contingent Assets and Liabilities Non-Trading Trustee Company (print condition as per Contingent Assets)

  • Trust Liabilities and Right of Indemnity (will always print the following three formats: Note 01, Note 02, Note 03).

Superannuation Fund requires very different disclosure compared to that of other entities.

Associated companies

Investments in the associated companies must be disclosed under the Accounting Standard AASB 1016. Details can be entered in DB.Notes.AssociatedCompanyNote.Associate 

Association details

Details can be entered in DB.Notes.AssociationDetails for the printing of the association address.

Capital and leasing commitments

Additional information to be disclosed must be entered in DB.Notes.LeaseCommitments:

  • .Associates—capital expenditure and detail
  • .Capital—capital expenditure
  • .FinanceLeasesHP—for finance lease and hire purchase
  • .Operating—operating lease.

You can enter details of each lease commitment into the memo field under each category.

Capital management

Details of all capital managed by the entity must be disclosed when the entity is a reporting entity. Details relating to the capital being managed are to be completed in:

  • DB.Notes.IssuedCapital.CapitalManagement (for Companies)
  • DB.Association.CapitalManagement (for Associations)
  • DB.Notes.CapitalManagement (Trusts, Partnerships and Superannuation Funds)
    where
  • .AdditionalDisclosures are to be completed with details regarding the capital being managed.

  • .ExternallyImposedCapitalRequirements should be completed to detail all externally imposed requirements associated with the capital.

Capital Management is an individual note for associations and superannuation funds. For companies, it is part of the Issued Capital Note but for trusts and partnerships, capital management it is part of the Financial instruments note.

Cash and cash equivalents

Additional disclosure should be entered in DB.Notes.CashAndCashEquivalents.AdditionalDisclosure.

DB.Notes.FinancialInstumentsProvImpairment.CashAndCashEquivalents can be used to capture movements of provision for impairment including any supporting information associated with all assets classified under this category, i.e., Cash and Cash Equivalents. This will be printed at the bottom of this note.

Cash flow information

If the Statement of Cash Flows is to be produced from details in the database instead of the general ledger, reconciliation of cash balances for all accounts in CM.CashFlow.Cash will be printed. All non-cash flows profit from ordinary activities should be entered in DB.Notes.CashFlowReconciliation.NonCashFlow. All changes in assets and liabilities are to be entered in DB.Notes.CashFlowReconciliation.ChangeInAssetsLiability.

Regardless of whether cash flow information is originated from the general ledger or from values manually entered in the Database Map, any non-cash financing and investing activities or credit arrangement should be entered in DB.Notes.CashFlowReconciliation.Details.FinancingandInvesting and DB.Notes.CashFlowReconciliation.Details.CreditArrangements, respectively, to append to this note.

Change in accounting policy

Details required for this note are to be entered in:

  • DB.Notes.AccountingStandards.AASBStandardsIssued

  • DB.Notes.FirstTimeAdoptionAIFRS.ChangeGeneral.ChangedPolicies 

  • DB.Notes.FirstTimeAdoptionAIFRS.ChangeDueToAdoptionAASB132AASB139.

Company details

The client name from DB.#EntityDetails.ClientDetails and principal activity from DB.OtherReports.DirectorsReport.PrincipalActivity will be printed in this note. Additional information regarding the company is to be entered in DB.Notes.CompanyDetails.

Contingent assets and liabilities

Estimates of the potential financial effect of all contingent assets that may become receivable are to be entered in DB.Notes.ContingentAssets for disclosure in this note.

For all entities (except non-trading trustee companies) to which this note applies, estimates of the potential financial effect of all contingent liabilities that may become payable, are to be entered in DB.Notes.ContingentLiabilities for disclosure in this note.

Contributed unit capital

For trust entities details of all contributed units capital should be entered in DB.Notes.ContributedUnitCapital.

Details entered in DB.Notes.ContributedEquity.Description will be appended to the bottom of this note.

Controlled entities

Enter details regarding all controlled entities in DB.Notes.ControlledEntities for disclosure in this note.

Dividends

Where additional disclosure for dividends requires adjustments value, DB.Notes.Dividends.AdjustmentAdditionalAmount and DB.Notes.Dividends.DividendAdditionalMemo can be entered. If only text is required, enter details in DB.Notes.Dividends.DividendMemo.

Economic dependence

Where the operations of the company are dependant on another entity for material amounts of business or support, then appropriate text regarding the name of the other entity and the nature of economic dependence should be entered in DB.Notes.EconomicDependence.Detail for disclosure with this note.

Employee benefits

No additional information is required for this note.

Events after the balance sheet date

Details required for completion of this note are broken in to general events and major purchase events.

For general events where disclosure requires descriptions and value then DB.Notes.EventsAfterBalanceSheetDate.Events.EventDescription and DB.Notes.EventsAfterBalanceSheetDate.Events.EventAmount can be entered. If only text is required, enter details in DB.Notes.EventsAfterBalanceSheetDate.Events.EventMemo.

Major purchase events will require DB.Notes.EventsAfterBalanceSheetDate.MajorPurchaseEvent to be entered.

Financial assets

Additional disclosure of investment activities are to be entered in:

  • DB.Notes.FinancialAsset.CurrentFinancialAssetMemo or

  • DB.Notes.FinancialAsset.NonCurrentFinancialAssetMemo.

DB.Notes.FinancialInstumentsProvImpairment.FinancialAssets can be used to capture movements of provision for impairment including any supporting information associated with all assets classified under this category, i.e., financial assets. This will be printed at the bottom of this note.

Financial instruments

Current and previous years' details regarding any financial assets and financial liabilities are combined into one format and one database folder with four different sections:

  1. DB.Notes.FinancialInstruments.FinancialAssets

  2. DB.Notes.FinancialInstruments.FinancialLiabilties

  3. DB.Notes.FinancialInstruments.FinancialRisks

  4. DB.Notes.FinancialInstruments.SensitivityAnalysis.

Enter details regarding any risks or extra disclosure under DB.Notes.FinancialInstruments:

  • .FinancialRisks.DerivativeInstruments
  • .FinancialRisks.TreasuryRisk
  • .FinancialRisks.InterestRateRisk
  • .FinancialRisks.ForeignCurrencyRisk
  • .FinancialRisks.LiquidityRisk
  • .FinancialRisks.CreditRisk
  • .FinancialRisks.PriceRisk
  • .FinancialRisks.OtherRisk
  • .FinancialAssets.InterestRateRiskNotes
  • .FinancialAssets.NetFairValueNotes
  • .FinancialLiabilities.InterestRateRiskNotes
  • .FinancialLiabilities.NetFairValueNotes.

Standard text relating to all different memo items will print with this note.

Complete DB.Notes.FinancialInstruments.OtherComprehensiveIncome to provide details of the gains or losses recognised in other comprehensive income.

Complete DB.Notes.FinancialInstruments.PriceRiskSegments to include a disclosure of investments by industry segment under price risk.

Complete DB.Notes.FinancialInstruments.TradeAndOtherPayables to provide additional details for all trade and other payables expected to be paid during the year.

Details with regard to Capital management will be printed here for all reporting trusts and partnerships.

Structure

Reporting companies and associations only

You can separate the Financial instruments accounting policy into two parts: For comparative year and For current year.

For Current Year displays information that you enter in Non-transaction data > Notes > Note1 > FinancialInstrumentsCurrentYear > AdoptAASB9Paragraph.

For comparative year displays the information from last year if there are certain fields with a value in Non-Transaction Data > Notes > FinancialInstruments that have a value, regardless of whether you enable this functionality.

To enable this functionality
  1. Go to Non-Transaction Data > Accounting standard > AASB9_Financial Instruments and select Yes.
  2. Then enter the information into the Non-Transaction Data > Notes > Note1 > FinancialInstrumentsCurrentYear.

 

Financial liabilities (borrowings)

The accounts that will show as Borrowings are CM.Notes.Borrowings.Current and CM.Notes.Borrowings.NonCurrent.

DB.Notes.Borrowings has been provided to show extra information for this note:

  • Current.Notes

  • NonCurrent.Notes

  • .Paragraph1

  • .Paragraph2

will print for all entities. Other details will only be printed for reporting entities – which will cater for bank loan settlement, secured liabilities and carrying amounts of assets pledged as security, etc.

Two database entry sections provide for:

  • Fair Value, populated from DB.Notes.BorrowingsFairValue and

  • Loan facilities disclosures, populated from:

    • DB.Notes.Borrowings.LoanFacilites and

    • DB.Notes.Borrowings.AmountUtilised.

Foreign currency liabilities

Description and amount of all current and non-current foreign currency liabilities payable are to be entered.

For current:

  • DB.Notes.ForeignCurrencyLiabilities.Description and

  • DB.Notes.ForeignCurrencyLiabilities.CurrentPayables.

For non-current:

  • DB.Notes.ForeignCurrencyLiabilities.Description and

  • DB.Notes.ForeignCurrencyLiabilities.NonCurrentPayables.

Income tax expense

Enter details in DB.Notes.IncomeTax for this note and complete DB.Notes.IncomeTax.OtherTaxInfo.ExtraDisclosure to provide additional information.

Intangible assets

Impairment disclosures require DB.Notes.Intangibles.ImpairmentDisclosure to be entered for this note.

Inventories

Reporting entities require DB.Notes.Inventories to be filled in for each inventory so that the cost and net realisable value of the inventories are disclosed separately. This is not required by non-reporting entities as details from CM.Notes.Inventories.Current are sufficient to meet the disclosure requirement.

Any additional details entered in DB.Notes.Inventories.AdditionalDisclosure will also be printed at the bottom of this note.

Investment property

DB.Notes.InvestmentProperty.AdditionalDisclosure will print any extra required text at the bottom of this note.

Direct operating expenses arising from investment property can be entered in DB.Notes.InvestmentPropertyExpenses.

Investments using the equity method note

Associate companies details and applicable text should be entered in DB.Notes.AssociatedCompanyNote.Associate.

Issued capital

Where there are additional disclosures required for the issued capital, including shares issued during the year, details of share options, etc., details will need to be entered in DB.Notes.IssuedCapital.

Details with regard to Capital management will be printed here for all reporting Companies.

Key management personnel compensation

Details should be entered in DB.Notes.KeyMngmntPersonnelComp.

Land held for sale

Land Held for Sale is included at the bottom of the Inventories note.

Where borrowing cost information, investment revenue and capitalisation rates are required to be disclosed, enter details in DB.Notes.LandHeldForSale for disclosure at the bottom of this note:

  • .FinanceCosts

  • .InvestmentRevenue

  • .CapitalisationRate.

For correct presentation of this note these accounts must be sub-coded:
For MAS: Accounts 726 (Current) and 845 (Non Current) as per master chart.
For Accounts: Accounts 870 (Current) and 760 (Non Current).
Break up of the relevant main code should be as follows:
    1    Acquisition costs
    2    Development cost capitalised
    3    Rates & Taxes
    4    Borrowing and holding cost capitalised
    5    to -99 Edit description 1..n

Other assets

Additional details can be entered in DB.Notes.OtherAssets and DB.Notes.OtherAssets.NonCurrent for the completion of this note.

DB.Notes.FinancialInstumentsProvImpairment.OtherAssets can be used to capture movements of provision for impairment including any supporting information associated with all assets classified under this category, i.e., Other Assets. This will be printed at the bottom of this note.

Other liabilities

No additional information is required for this note.

Reporting companies and associations only

You can add details relating to AASB 15 in Non-Transaction Data > Notes > Other Liabilities.

Partners’ funds

No additional information is required for this note.

Profit (profit from ordinary activities)

All revenue and expense items that are relevant in explaining the financial performance of the client (except for a dormant company) should be entered in DB.Notes.SignificantRevEx for completion of this note.

Property, plant and equipment

Additional disclosure can be provided for reporting entities by completing the details in DB.Notes.PropertyPlantEquipment.GeneralPPEMemo to be printed at the end of the note.

Non-reporting entities will print details from CM.Notes.PlantandEquipment.

Property, plant and equipment movement

For reporting entities the format Property Plant Equipment Movement Note requires the details of each plant and equipment movements to be entered in DB.Notes.PropertyMovement. Each name of the plant and equipment should be entered into .PPE1, .PPE2, .PPE3 and .PPE4. Additional details can be entered in DB.Notes.PropertyPlantEquipOther to be appended to the bottom of this note.

Provisions

Additional details can be entered for provisions in DB.Notes.Provisions.Heading and DB.Notes.Provisions.AdditionalDisclosure for the completion of this note.

From 2010, employee benefits are included in the Trade and Other Payables note, not in Provisions.

Related party transactions

Where additional disclosure for related party transactions requires adjustment value and descriptions DB.Notes.RelatedParty.AdditionalDisclosure and DB.Notes.RelatedParty.Description can be entered. If just text is applicable DB.Notes.RelatedParty.AdditionalDisclosure can be entered.

Remuneration of auditor(s)

No additional information is required for this note.

Revenue

DB.Notes.Revenue.AdditionalDisclosureMemo has been provided to allow for additional disclosure in this note.

Revenue and other income

Reporting companies and associations only

You can separate the Revenue and other income accounting policy into two parts: For comparative year and For current year.

For large company and small company reports, the Accounting policy note 1 revenue current year format displays information you enter into the AdoptAASB15Paragraph non-transaction data field for the current year.

For comparative year displays the information from last year.

To enable this functionality
  1. Go to Non-transaction data > Notes > Accounting Standards > AASB9_and_AASB15_Adoption and select Yes.
  2. Enter the information into the Non-Transaction Data > Notes > Note1 > Revenue > AdoptAASB15Paragraph.

 

Reserves

Additional memo text items are available for each reserve category under DB.Notes.Reserves for reporting only entities:

  • .AssetRealisation

  • .AssetRevaluation

  • .CapitalProfits

  • .ForfeitedShares

  • .General

  • .InvestmentFluctuation

  • .LivestockRevaluation

  • .SharePremium

  • .StockRevaluation

  • .TradingStockRevaluation

  • .FinancialAssets

  • .Option

  • .Hedge

Retained earnings

Use DB.Notes.RetainedEarnings to specify adjustments due to the application of the Accounting Standard.

Segment reporting

For additional disclosure for segment reporting, enter text into DB.Notes.SegmentReporting.Detail for completion of this note.

Trade and other payables

Additional disclosures for Trade and Other Payables are to be entered to either DB.Notes.Payable.Current or DB.Notes.Payable.NonCurrent for the completion of this note.

Additional details for current employee benefits are entered at CM.Notes.Employee.Current.

Prior to 2010, employee benefits are included in the Provisions note.

Trade and other receivables

Additional details can be entered in DB.Notes.TradeAndOtherReceivables.AdditionalDisclosure.Current and DB.Notes.TradeAndOtherReceivables.AdditionalDisclosure.NonCurrent.

Other loan/director loans disclosure can be entered in DB.Notes.TradeAndOtherReceivables:

  • .LoanToDirectorRelatedEntity, .LoanToDirectors, .LoanDetails—allow for disclosure of loans to and repaid by directors and director-related entities.

  • .ForeignExchange and .ForeignExchangeDetails—for foreign currency receivables and liabilities not effectively hedged.

  • .Lease and .LeaseDetails—for reporting entities only to provide details regarding any lease arrangement.

Construction contract information can be entered in DB.Notes.TradeAndOtherReceivables.ConstructionContracts.

Collateral pledged disclosures can be entered through DB.Notes.TradeAndOtherReceivables.CreditRisk.CollateralPledged.

Reconciliation of Trade and other receivables to financial assets classified as trade and other receivables by entering the non-financial asset trade and other receivable
items in DB.Notes.TradeAndOtherReceivables.TradeAndOtherReceivablesNotFinAssets.

DB.Notes.FinancialInstrumentsProvImpairment.TradeAndOtherReceivables can be used to capture movements of provision for impairment including any supporting information associated with all assets classified under this category, i.e., Trade and Other Receivables. This will be printed at the bottom of this note.

Trade and other receivables ageing analysis and impairment disclosures can be entered in DB.Notes.TradeAndOtherReceivables.TradeAndOtherReceivablesAnalysis.

Tax (tax liabilities)

For the reconciliation of the gross movement, deferred tax assets and liability the following database item must be entered for the completion of this note:

  • DB.Notes.TaxDeferred         .DeferredTaxAssets

  • DB.Notes.TaxDeferred.DeferredTaxLiabilities

  • DB.Notes.TaxDeferred.Other.

Trust details

Additional details regarding the trust business address and principal activity should be entered in DB.OtherReports.TrustDetails for completion of this note.

Trust liabilities and right of indemnity

Enter relevant details in DB.Trustee for disclosure in this note. Different wording will apply for single/multiple directors. See Directors and partners.

Unitholders distributions

Enter relevant details in DB.Notes.UnitholdersDistributions for disclosure in this note.

Revenue from contracts with customers

Reporting companies and associations only.

To populate the Revenue from contracts with customers note
  1. Move or add the relevant account code ranges to this chart map folder:
    Chart Map > IncomeStatement for RevenueCustomerContracts.
  2. Enter the relevant fields in the following table and use the paragraph field to enter information relating to revenue from contract with customers:
    Non-Transaction Data > Notes for RevenueDisaggregation.

This note's also available in the Statement of profit or loss and other comprehensive income.

Finance income and expenses

Reporting companies and associations only.

The note number in this section references the Statement of profit or loss and other comprehensive income. This note's also available in the Statement of profit or loss and other comprehensive income.

To populate the Finance income and expenses note

To display the paragraph in the new note, the balance cannot be 0 in CM > IncomeStatement > FinanceIncome or CM > IncomeStatement > FinanceExpenses.

  1. Enter the account code ranges for any future income in this chart map folder:
    IncomeStatement > Finance Income.
  2. Enter finance expenses in this chart map folder:
    IncomeStatement > Finance Costs.
  3. Go to Notes > AccountingStandards > AASB9_and_AASB15_Adoption > AASB9_FinancialInstrumentsCondition and select Yes.