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AccountEdge Pro and Network Edition, Australia only

Last updated 24 September 2020

JobKeeper has been extended through to 28 March 2021, but this doesn't impact JobKeeper payments until after 28 September 2020.

See the ATO website for key dates and JobKeeper extension details.

This topic now includes details of the JobKeeper payment rates which apply from September 28 and how to notify the ATO of your employee payment tiers.


JobKeeper is a government scheme to help businesses during COVID-19. If your business is eligible you'll be able to keep paying your employees. You'll then submit a monthly declaration to get reimbursed by the government. You'll find all the details about JobKeeper on the ATO website.

We'll step you through how to set up AccountEdge for JobKeeper and make payments to your employees. If you've already been paying employees under the original JobKeeper scheme, we'll explain what's changed for the JobKeeper extension and what you need to do.

JobKeeper extension

JobKeeper has been extended from 28 September 2020 until 28 March 2021. Under this extension, the JobKeeper payment rate has changed. It's now based on an employee's hours worked and the extension period.

For all the details on the JobKeeper extension, visit the ATO website.

Already enrolled for JobKeeper?

If you've been paying your employees under the original JobKeeper scheme (up to 28 September 2020), you don't need to enrol again.

You've likely already completed some of the setup tasks below, but be aware of these changes:

  • You'll need to create new payroll categories to identify your employees' JobKeeper payment rates (Tier 1 or Tier 2) - see task 2b below.
  • You'll need to notify the ATO of each eligible employee's payment tier using these new payroll categories - see task 3 below.
  • The JobKeeper payment rates have changed so take a look at task 4 to see some examples of pays using the new rates.

Managing JobKeeper in AccountEdge

Complete each of these tasks to get set up for JobKeeper and pay your employees under the scheme.

 

1. Check if you're eligible for JobKeeper

For all the details on JobKeeper eligibility for businesses, visit the ATO website. In summary, to be eligible for JobKeeper payments your business needs to show a fall in GST turnover compared to the same period a year ago.

The required fall in GST turnover is:

  • 30% for an aggregated turnover of $1 billion or less
  • 50% for an aggregated turnover of more than $1 billion
  • 15% for ACNC-registered charities other than universities and schools

You can run the following reports to help provide you with the information you need to calculate any change in turnover:

  • GST report (GST exclusive) – monthly or quarterly
  • Profit and loss report

Use the appropriate report to identify relevant income, exclusive of GST, for the two periods that you are comparing. This may not be straightforward so check with an MYOB Partner or the ATO for guidance.

If you're eligible and you haven't already enrolled, you'll need to enrol for JobKeeper with the ATO.

What about sole traders?

Sole traders (with no employees) may be eligible to receive JobKeeper payments if their business has experienced a downturn according to the ATO’s eligibility criteria.

If you’re eligible, there’s no need to set yourself up as an employee in AccountEdge – just enrol directly with the ATO.

When you receive JobKeeper payments from the government, you'll need to record these as receive money transactions allocated to a dedicated income account.

2. Set up JobKeeper payments

Once you've completed the enrollment process, you can set up the following in AccountEdge:

  • a new income account for receiving JobKeeper payments from the government
  • new payroll wage (allowance) categories which will be used to:
    • notify the ATO of the START fortnight for eligible employees (when you first paid them JobKeeper payments)
    • notify the ATO of employee payment tier levels (Tier 1 or Tier 2) What is this?
    • notify the ATO of any JobKeeper top-up payments when you pay your employees

We'll also show you how to stop super calculating on your JobKeeper top-up payments.

a. Set up an income account to receive JobKeeper payments

We'll start by creating an income account for the JobKeeper payments you receive.

  1. Go to the Accounts command centre and click Accounts List.
  2. Click the Income tab.
  3. Click New. The Account Information window appears.
  4. Enter an Account Number which suits your accounts list.
  5. Enter the Account Name as JOBKEEPER SUBSIDY (NO GST).

  6. Click the Details tab and choose N-T as the Tax Code.
  7. Click OK.
b. Set up the JobKeeper wage (allowance) categories

You can now set up the required payroll wage categories to ensure JobKeeper payments are reported correctly to the ATO.

You'll need to set up payroll wage categories for:

  • JOBKEEPER-TOPUP - this is for employees earning less than the JobKeeper payment amount, or they've been stood down, who must be paid a top-up to bring their taxable gross up to the minimum JobKeeper payment amount.
  • JOBKEEPER-START-FNxx - (where xx is the fortnight number) - this is for all eligible employees to let the ATO know when you've started paying them JobKeeper payments. You'll only need to do this once for each employee to indicate when their JobKeeper payments started.
  • JOBKEEPER-TIER-1 - this is to notify the ATO of Tier 1 employees (tell me more about payment tiers)
  • JOBKEEPER-TIER-2 - this is to notify the ATO of Tier 2 employees

You only need to set up and use these wage categories once for each eligible employee.

Make sure you name these wage categories exactly as described below. It's critical to enter the names exactly as defined by the ATO as changes may delay reimbursements.

Set up the JOBKEEPER-TOPUP wage category
  1. Go to the Payroll command centre and click Payroll Categories.
  2. On the Wages tab, click New. The Wages Information window appears.
  3. Enter the Wages Name in this exact format: JOBKEEPER-TOPUP. The wage category name must match this (all capitals, with a hyphen and no spaces) to ensure it's accepted by the ATO for Single Touch Payroll reporting.
  4. For the Type of Wages, select the Salary option (regardless of whether your employees are salaried or hourly based).
  5. For the ATO Reporting Category , choose Allowance - Other. This is required by the ATO to ensure the payments are reported correctly through Single Touch Payroll reporting.

    Optional expense account

    If you want to account for your JobKeeper top-up payments separately, you can create an expense account. You can then select the option Override Employees' Wage Expense Account in the wage category and choose the new expense account. Check with your MYOB Partner or accounting advisor if you're not sure if this is suitable for your business.

  6. Click Employee, select the employees you'll be paying during the JobKeeper scheme, then click OK.
  7. Click OK to save the wage category. 
Exempt the JobKeeper topup category from accruing super

As per the government's information, you must pay super on an employee's regular pay amount, but you can choose whether to pay super on JobKeeper top-up amounts. If you will be paying super on JobKeeper top-up payments you can skip this task.

Take a look at these fortnightly pay examples to see what super is typically paid on:

Regular fortnightly incomeFortnightly income with JobKeeperSuper is paid onYou can choose to pay super on
$650$750 (Tier 2 employee)$650$100
$1000$1200 (Tier 1 employee)$1000$200
$3000$3000 (Tier 1 employee)$3000N/A


To stop super calculating on the JobKeeper top-up wage category

  1. Go to the Payroll command centre and click Payroll Categories.
  2. Click the Superannuation tab.
  3. Click to open the Superannuation Guarantee category.
  4. Click Exempt.
  5. Select the JOBKEEPER-TOPUP wage category.
  6. Click OK, then click OK again to save these changes.
Set up the JOBKEEPER-START-FNxx wage category

You need to notify the ATO of the first fortnight an employee is paid JobKeeper payments. You'll do this by creating a wage category which defines a specific fortnight and assigning it to employees who's JobKeeper payments start in that fortnight.

If you have different START fortnights for different employees, you'll need to create separate START fortnight wage categories and assign them to the applicable employees.

You'll then process a pay (in task 3) to notify the ATO of your employee START fortnights via STP.

  1. Go to the Payroll command centre and click Payroll Categories.
  2. On the Wages tab, click New. The Wages Information window appears.
  3. Enter the Wages Name in this exact format: JOBKEEPER-START-FNxx, where xx refers to the fortnightly period during which you start making JobKeeper payments.

    For example, if you're paying your employee their first JobKeeper payment on 30 September, use JOBKEEPER-START-FN14 as the wages name (as the pay date falls within the ATO's fortnightly period FN14).

    The wage category name must match this (all capitals, with hyphens and no spaces) to ensure it's accepted by the ATO for Single Touch Payroll reporting. See the following table for help.

    FNIf your pay date falls withinThe Wages Name must be this FNIf your pay date falls withinThe Wages Name must be this
    0130/03/2020 - 12/04/2020JOBKEEPER-START-FN01 1428/09/2020 - 11/10/2020JOBKEEPER-START-FN14
    0213/04/2020 - 26/04/2020JOBKEEPER-START-FN02 1512/10/2020 - 25/10/2020JOBKEEPER-START-FN15
    0327/04/2020 - 10/05/2020JOBKEEPER-START-FN03 1626/10/2020 - 08/11/2020JOBKEEPER-START-FN16
    0411/05/2020 - 24/05/2020JOBKEEPER-START-FN04 1709/11/2020 - 22/11/2020JOBKEEPER-START-FN17
    0525/05/2020 - 07/06/2020JOBKEEPER-START-FN05 1823/11/2020 - 06/12/2020JOBKEEPER-START-FN18
    0608/06/2020 - 21/06/2020JOBKEEPER-START-FN06 1907/12/2020 - 20/12/2020JOBKEEPER-START-FN19
    0722/06/2020 - 05/07/2020JOBKEEPER-START-FN07 2021/12/2020 - 03/01/2021JOBKEEPER-START-FN20
    0806/07/2020 - 19/07/2020JOBKEEPER-START-FN08 2104/01/2021 - 17/01/2021JOBKEEPER-START-FN21
    0920/07/2020 - 02/08/2020JOBKEEPER-START-FN09 2218/01/2021 - 31/01/2021JOBKEEPER-START-FN22
    1003/08/2020 - 16/08/2020JOBKEEPER-START-FN10 2301/02/2021 - 14/02/2021JOBKEEPER-START-FN23
    1117/08/2020 - 30/08/2020JOBKEEPER-START-FN11 2415/02/2021 - 28/02/2021JOBKEEPER-START-FN24
    1231/08/2020 - 13/09/2020JOBKEEPER-START-FN12 2501/03/2021 - 14/03/2021JOBKEEPER-START-FN25
    1314/09/2020 - 27/09/2020JOBKEEPER-START-FN13 2615/03/2021 - 28/03/2021JOBKEEPER-START-FN26
  4. For the Type of Wages, select the Salary option (regardless of whether your employees are salaried or hourly based).

  5. For the ATO Reporting Category, choose Allowance - Other.
  6. Click Employee, select the employees whose JobKeeper payments start in this fortnight, then click OK.
  7. Click OK to save the wage category. 
Set up the JOBKEEPER-TIER1 and JOBKEEPER-TIER-2 wage categories

You'll need to create these wage categories to be able to notify the ATO of your employees' JobKeeper tier levels, i.e. whether they'll be paid the Tier 1 or Tier 2 payment rate. See the tips below for help working this out.

You'll then process a pay (in task 3) to notify the ATO of your employee tier levels.

  1. Go to the Payroll command centre and click Payroll Categories.
  2. On the Wages tab, click New. The Wages Information window appears.
  3. For the Wages Name, enter this exact name: JOBKEEPER-TIER-1.

  4. For the Type of Wages, select the Salary option (regardless of whether your employees are salaried or hourly based).

  5. For the ATO Reporting Category, choose Allowance - Other. Here's our example:
  6. Click Employee, select the employees who you've identified to receive the Tier 1 JobKeeper payment rate, then click OK.
  7. Click OK to save the wage category.
  8. Click New. The Wages Information window appears.
  9. For the Wages Name, enter this exact name: JOBKEEPER-TIER-2.

  10. For the Type of Wages, select the Salary option (regardless of whether your employees are salaried or hourly based).

  11. For the ATO Reporting Category, choose Allowance - Other. Here's our example:
  12. Click Employee, select the employees who you've identified to receive the Tier 2 JobKeeper payment rate, then click OK.
  13. Click OK to save the wage category.

Tips for working out your employee tier levels

  • Check their employee card (Card File command centre > Cards List > Employee tab > click to open a card > Payroll Details tab)
    • Check their Employment Status - are they full time, part time or casual? (Personal Details tab > Employment Status)
    • Check their Pay Basis - are they on a salary or paid hourly? (Wages tab > Pay Basis)
    • Check their Standard Pay - how often are they paid, for how many hours, and what types of payments do they receive? (Standard Pay tab)
  • Run the Payroll Advice report to see the hours paid and which payment types (payroll categories) they were paid in each pay period in February or June (Reports menu > Index to Reports > Payroll tab > Payroll Advice)
  • Run the Activity Detail report to see details of what each employee was paid for the months of February and June (Reports menu > Index to Reports > Payroll tab > Activity Detail)
  • Check the ATO's information about the 80-hour threshold for employees.

If an employee becomes ineligible during the JobKeeper scheme, you'll need to create a new FINISH wage category to inform the ATO. See the FAQs below for details.

3. Notify the ATO of eligible employees and payment rates

You need to notify the ATO of your employees' START fortnight (when they're first paid JobKeeper) and their payment TIER (Tier 1 or Tier 2). Tell me more about these payment rates.

You'll do this by processing a pay containing the applicable START and TIER wage categories you created earlier and assigned to your employees.

When you declare the pays, the information will be sent to the ATO via STP. You only need to complete this process once for each eligible employee.

  1. Go to the Payroll command centre and click Process Payroll.
  2. Choose all eligible employees and the pay dates, then click Next.
  3. Click the zoom arrow to open an employee's pay.

  4. Enter $1.00 against both the JOBKEEPER-TIER and JOBKEEPER-START wage categories. Entering $1.00 ensures the wage category details are sent to the ATO.
  5. Enter -$2.00 against PAYG Withholding. This balances the pay.

  6. Clear all other hours and amounts from the pay. This ensures no amounts are paid to the employee and leave and super isn't accrued. Here's our example:
  7. When you're done, click OK.
  8. Repeat steps 3 - 8 for each employee.
  9. Finish the pays as you normally would, including the ATO declaration. Need a refresher?

After notifying the ATO

To ensure the START and TIER payroll categories are only sent to the ATO once for each employee, you can remove those payroll categories from the employees you've notified the ATO about.

  1. Open the JOBKEEPER-START payroll category (Payroll > Payroll Categories > Wages tab > click the category's zoom arrow).
  2. Click Employee.
  3. Deselect the employees that you've notified the ATO about.
  4. Click OK.
  5. Repeat for the JOBKEEPER-TIER payroll category.

To stop paying an employee JobKeeper payments, you'll need to submit a FINISH fortnight to the ATO. See the FAQs below for details.

4. Pay your employees during JobKeeper

The pays you complete under JobKeeper will look quite similar to any other pay day, but with these changes:

For employees who:

  • earn more than the minimum JobKeeper payment amount, enter their pay as you normally would against the relevant wage categories
  • earn less than the minimum JobKeeper payment amount, enter their regular pay as you normally would against the relevant wage categories, and the top-up amount (to bring their pay up to the JobKeeper minimum) against the JOBKEEPER-TOPUP wage category
  • are stood down, enter their total JobKeeper payment against the JOBKEEPER-TOPUP wage category.

If this is your first pay under JobKeeper, make sure you've notified the ATO of all eligible employees and their payment tiers. For details, see task 3 'Notify the ATO of eligible employees and payment rates'.

JobKeeper payment rates - Extension 1

Under the JobKeeper extension, the ATO introduced two payment rates based on an employee's eligibility. Here are the JobKeeper payment rates (before tax) based on pay frequency during JobKeeper Extension 1 (28 September 2020 - 3 January 2021). We'll update this table closer to Extension 2 (4 January 2021) to show the rates which apply for that period. Learn more about the payment rates on the ATO website.

Pay frequencyFull rate (Tier 1)Part rate (Tier 2)
Weekly$600$375
Fortnightly$1200$750
Twice a Month$1300$812.50
Monthly*$2600*$1625
*This amount is averaged across 12 months. Monthly paid employees must receive at least $1,200 (for Tier 1 employees) or $750 (for Tier 2 employees) for each full JobKeeper fortnight within the month. This is a minimum of $2400 (Tier 1) or $1500 (Tier 2) for each month.
To process a JobKeeper pay
  1. Go to the Payroll command centre and click Process Payroll.
  2. Choose who you're paying and the pay dates, then click Next.
  3. Click the zoom arrow to open an employee's pay.
  4. Take note of the amount shown against Base Salary or Base hourly wage category. This is typically the employee's regular income and will help you work out how to record the JobKeeper payment.

  5. Enter the employee's pay.

    If an employee isDo this
    being paid less than the JobKeeper payment
    1. Enter the hours or amount for the work they've done against the relevant wage categories, such as Base Salary or Base Hourly.
    2. Enter the top-up amount (to bring their pay up to the required JobKeeper payment amount) against the JOBKEEPER-TOPUP wage category. Only enter the amount, not hours. This ensures leave won't accrue on the JobKeeper top-up. See the FAQ below for more details.
    being paid more than the JobKeeper payment

    Enter their pay as you normally would against the relevant wage categories, such as Base Salary or Base Hourly.

    stood down

    Enter the full JobKeeper payment against the JOBKEEPER-TOPUP wage category. Leave may be required to be accrued on this payment. See the FAQ below for more details.

    Here are some examples:

    Example 1: Tier 1 employee paid less than $600 per week

    Here's an example of a casual employee who works 20 hours per week and whose pay is less than the minimum JobKeeper amount they're entitled to ($600).

    For their 20 hours they earn $550 a week. Under JobKeeper, they'll now earn $600 a week so we've put their extra $50 against the JOBKEEPER-TOPUP wage category.

    Example 2: Tier 2 employee paid more than $750 per fortnight

    Here's a part time employee whose fortnightly pay is more than the minimum JobKeeper amount they're entitled to ($750). They normally earn $950 a fortnight. Under JobKeeper, they'll still be paid the same.

    So we'll enter their pay as we normally would and record their pay against the relevant wage category, in this case Base Salary.

    Example 3: Employee who is stood down

    Here's a Tier 1 full time employee who has been stood down. Regardless of what they were earning while working, they'll now receive the full Tier 1 JobKeeper payment.

    So in their fortnightly pay we'll enter $1200 against the JOBKEEPER-TOPUP wage category.

  6. When you're done, click OK.
  7. Repeat steps 3 - 8 for each employee.
  8. Finish your pays as you normally would. Need a refresher?
5. Make a monthly JobKeeper declaration to the ATO

You need to provide a monthly JobKeeper declaration to the ATO about your current and next month's turnover and to reconfirm your business details and employee eligibility. 

You'll need to declare this information to the ATO between the 1st to the 14th day of each month to receive reimbursements for the JobKeeper payments you made to your eligible employees in the previous month.

For all the details visit the ATO website.

6. Receive JobKeeper payments from the government

The JobKeeper payments you receive from the government will be deposited into your nominated bank account. You'll need to record a receive money transaction to show these payments in AccountEdge.

  1. Go to the Banking command centre and click Receive Money. The Receive Money window is displayed.
  2. In the Deposit to Account field, choose the bank account the payment went into.
  3. If you've set up a card for the ATO or Australian Government (for example), choose this card in the Payor field.
  4. In the Amount field, enter the payment amount.
  5. Enter a Memo to describe this transaction. This'll make it easier to identify the transaction later.
  6. In the Acct # field on the first line, choose the income account we created earlier. The Name and Amount will appear.
  7. The Tax code will be based on the one you specified when creating the income account, so you shouldn't need to change this.
  8. Click Record.

  FAQs


How are leave accruals affected by JobKeeper?

How are leave accruals affected by JobKeeper? 

Typically, an eligible employee's leave entitlements will not change under JobKeeper. The amount of leave they were accruing before JobKeeper will continue to accrue during JobKeeper. For more information, visit the Fair Work website.

As the JOBKEEPER-TOPUP is set up as a salary type wage category, hours can't be entered against it on the pay run. So if an employee's leave entitlements are based on a % of hours worked, no leave will accrue on JOBKEEPER-TOPUP payments.

This means you'll need to use a new wage category if you need to record leave accruals for employees:

  • whose leave is set up as a % of hours worked, and
  • who are receiving payments against JOBKEEPER-TOPUP, for example a stood down employee.

This category will only be used to calculate leave accruals and will have no dollar amount against it. Therefore, it won't need to be reported to the ATO.

  1. Go to the Payroll command centre and click Payroll Categories.
  2. On the Wages tab, click New. The Wages Information window appears.
  3. For the Wages Name, enter a name that's easy to identify, such as Leave Accrual - Stand Down.
  4. For the Type of Wages, select the Hourly option (regardless of whether your employees are salaried or hourly based).
  5. For the ATO Reporting Category choose Not Reportable.

  6. For the Pay Rate, select Fixed Hourly Rate of and leave the value as $0.00.

  7. Click Employee, select the employees who will be paid the JobKeeper payments, then click OK.
  8. Click OK to save the wage category. 

When you pay the employee, enter the amount of hours they need to accrue leave on.

Example: A Tier 1 employee who has been stood down and is currently being paid $1200 per fortnight as part of JobKeeper.

We've entered the following:

  • 76 hours against the Leave Accruals - Stand Down category (this has a $0.00 amount).
  • $1200 against the JOBKEEPER-TOPUP category.

Notice the Holiday Leave Accrual and Sick Leave Accrual amounts have been automatically calculated.

Need help with this? Contact us or speak to an MYOB Partner.

What if I've paid my employees before setting up JobKeeper?

What if I've paid my employees before setting up JobKeeper?

No problem, there's no need to change the pays you've already done. Just set up for JobKeeper as described above and notify the ATO of all eligible employees and payment rates as described above.

Do I have to pay back pay?

As the ATO requires each eligible employee to be paid the minimum JobKeeper payment rate, you'll need to make sure your first JobKeeper pay includes any required back pay.

Example: A Tier 1 employee whose regular fortnightly pay is $1100 and is owed JobKeeper back pay

Your business became eligible for JobKeeper from 28 September (14th fortnight of JobKeeper scheme), but you already processed a pay for the employee on 5 October (before you set up JobKeeper in AccountRight). Your next pay is scheduled for 12 October (15th fortnight of JobKeeper scheme).

You need to work out the amount of JobKeeper back pay you owe the employee from the previous pay and add it to their next pay.

So, if you've paid your employee their regular pay of $1100 per fortnight, your next pay will need to include the $100 JobKeeper top-up back pay, as well as the additional $100 they would be getting for this fortnight's JobKeeper top-up.

$1100 (regular pay) + $100 (JobKeeper top-up backpay) + $100 (JobKeeper top-up current pay) = $1300. This will bring their total gross pay for this fortnight to $1300.

This means $200 needs to be recorded against the JOBKEEPER-TOPUP wage category.

Here's our example:

An employee has become ineligible during JobKeeper. What should I do?

An employee has become ineligible during JobKeeper. What should I do?

If an employee becomes ineligible during the JobKeeper scheme, you'll need to create a new wage category and assign it to the employee. This lets you notify the ATO that the employee's JobKeeper payments are finished.

If you have different FINISH fortnights for different employees, you'll need to create separate FINISH fortnight wage categories and assign them to the applicable employees.

  1. Go to the Payroll command centre and click Payroll Categories.
  2. On the Wages tab, click New. The Wages Information window appears.
  3. Enter the Wages Name in this exact format: JOBKEEPER-FINISH-FNxx, where xx refers to the fortnightly period after the employee's last JobKeeper payment. For example, if an employee's last JobKeeper payment is 12 October (during FN15) then enter the name as JOBKEEPER-FINISH-FN16. The wage category name must match this (all capitals, with hyphens and no spaces) to ensure it's accepted by the ATO for Single Touch Payroll reporting.

    Use this table as a guide

    If the employee's last JobKeeper pay falls withinThe Wages Name must be this
    14/09/2020 - 27/09/2020 (FN13)JOBKEEPER-FINISH-FN14
    28/09/2020 - 11/10/2020 (FN14)JOBKEEPER-FINISH-FN15
    12/10/2020 - 25/10/2020 (FN15)JOBKEEPER-FINISH-FN16
    26/10/2020 - 08/11/2020 (FN16)JOBKEEPER-FINISH-FN17
    09/11/2020 - 22/11/2020 (FN17)JOBKEEPER-FINISH-FN18
    23/11/2020 - 06/12/2020 (FN18)JOBKEEPER-FINISH-FN19
    07/12/2020 - 20/12/2020 (FN19)JOBKEEPER-FINISH-FN20
    21/12/2020 - 03/01/2021 (FN20)JOBKEEPER-FINISH-FN21
    04/01/2021 - 17/01/2021 (FN21)JOBKEEPER-FINISH-FN22
    18/01/2021 - 31/01/2021 (FN22)JOBKEEPER-FINISH-FN23
    01/02/2021 - 14/02/2021 (FN23)JOBKEEPER-FINISH-FN24
    15/02/2021 - 28/02/2021 (FN24)JOBKEEPER-FINISH-FN25
    01/03/2021 - 14/03/2021 (FN25)JOBKEEPER-FINISH-FN26
    15/03/2021 - 28/03/2021 (FN26)JOBKEEPER-FINISH-FN26
  4. For the Type of Wages, select the Salary option (regardless of whether your employees are salaried or hourly based).
  5. Choose the Allowance - Other as the ATO Reporting Category.
    Here's our example:
  6. Click Employee and select the employee who is no longer receiving JobKeeper payments, then click OK.

  7. Click OK to save the wage category. 

When you process the employee's last JobKeeper payment, enter $1.00 against their JOBKEEPER-FINISH wage category. To balance the pay, also increase the PAYG Withholding by 1 dollar (in our example this is -$54.00 + -$1.00 = -$55.00).

This will inform the ATO (when you send the pay via Single Touch Payroll reporting) that the employee will no longer receive JobKeeper payments.

After notifying the ATO

To ensure the FINISH payroll category is only sent to the ATO once for each employee, you can remove the payroll category from the employees you've notified the ATO about.

  1. Open the JOBKEEPER-FINISH payroll category (Payroll > Payroll Categories > Wages tab > click the category's zoom arrow).
  2. Click Employee.
  3. Deselect the employees that you've notified the ATO about.
  4. Click OK.
What if I've sent the wrong JobKeeper start or finish date for an employee?

What if I've sent the wrong JobKeeper start or finish date for an employee?

You can change (or remove) the start and finish dates you've sent for an employee, but the ATO will only accept the earliest of the dates you send.

For all the details see Changing an employee's JobKeeper start or finish date.

How do I stop paying JobKeeper to an employee?

How do I stop paying JobKeeper to an employee?

If you need to make a final JobKeeper payment to an employee, you'll need to create a new wage category and assign it to the employee. This lets you notify the ATO that the employee's JobKeeper payments are finished.

If you have different FINISH fortnights for different employees, you'll need to create separate FINISH fortnight wage categories and assign them to the applicable employees.

  1. Go to the Payroll command centre and click Payroll Categories.
  2. On the Wages tab, click New. The Wages Information window appears.
  3. Enter the Wages Name in this exact format: JOBKEEPER-FINISH-FNxx, where xx refers to the fortnightly period after the employee's last JobKeeper payment. For example, if an employee's last JobKeeper payment is 12 October (during FN15) then enter the name as JOBKEEPER-FINISH-FN16. The wage category name must match this (all capitals, with hyphens and no spaces) to ensure it's accepted by the ATO for Single Touch Payroll reporting.

    Use this table as a guide

    If the employee's last JobKeeper pay falls withinThe Wages Name must be this
    14/09/2020 - 27/09/2020 (FN13)JOBKEEPER-FINISH-FN14
    28/09/2020 - 11/10/2020 (FN14)JOBKEEPER-FINISH-FN15
    12/10/2020 - 25/10/2020 (FN15)JOBKEEPER-FINISH-FN16
    26/10/2020 - 08/11/2020 (FN16)JOBKEEPER-FINISH-FN17
    09/11/2020 - 22/11/2020 (FN17)JOBKEEPER-FINISH-FN18
    23/11/2020 - 06/12/2020 (FN18)JOBKEEPER-FINISH-FN19
    07/12/2020 - 20/12/2020 (FN19)JOBKEEPER-FINISH-FN20
    21/12/2020 - 03/01/2021 (FN20)JOBKEEPER-FINISH-FN21
    04/01/2021 - 17/01/2021 (FN21)JOBKEEPER-FINISH-FN22
    18/01/2021 - 31/01/2021 (FN22)JOBKEEPER-FINISH-FN23
    01/02/2021 - 14/02/2021 (FN23)JOBKEEPER-FINISH-FN24
    15/02/2021 - 28/02/2021 (FN24)JOBKEEPER-FINISH-FN25
    01/03/2021 - 14/03/2021 (FN25)JOBKEEPER-FINISH-FN26
    15/03/2021 - 28/03/2021 (FN26)JOBKEEPER-FINISH-FN26
  4. For the Type of Wages, select the Salary option (regardless of whether your employees are salaried or hourly based).
  5. Choose the Allowance - Other as the ATO Reporting Category.
    Here's our example:
  6. Click Employee and select the employee who is no longer receiving JobKeeper payments, then click OK.

  7. Click OK to save the wage category. 

When you process the employee's last JobKeeper payment, enter $1.00 against their JOBKEEPER-FINISH wage category. To balance the pay, also increase the PAYG Withholding by 1 dollar (-$54.00 + -$1.00 = -$55.00).

This will inform the ATO (when you send the pay via Single Touch Payroll reporting) that the employee will no longer receive JobKeeper payments.

After notifying the ATO

To ensure the FINISH payroll category is only sent to the ATO once for each employee, you can remove the payroll category from the employees you've notified the ATO about.

  1. Open the JOBKEEPER-FINISH payroll category (Payroll > Payroll Categories > Wages tab > click the category's zoom arrow).
  2. Click Employee.
  3. Deselect the employees that you've notified the ATO about.
  4. Click OK.