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To increase an employee's pay rate part way through a pay period, complete the following:
1. Enter the employee's NEW pay rate
- Go to the Maintenance command centre and click Maintain Employees.
- Select the employee whose rate has changed.
- Click the Employment Details tab.
- Enter the employee's new rate in the Normal rate field.
2. Set up a new pay code for the employee's OLD pay rate
- Go to the Maintenance command centre and click Maintain Pay Codes.
- Click New.
- As the Pay Code Type, select Gross Earnings.
- Enter a Pay Code, for example OLD RATE, and enter a Pay Code Description, for example Old Rate.
- Click OK. The new pay code will now appear in the list of pay codes.
- Click the new pay code then click the General tab.
- Select the option Allow the rate to be modified when entering pay details.
3. Process the employee's pay
- Go to the Prepare Pays command centre and click Enter Pays.
- Double-click the employee whose rate has changed.
- Click Add Default.
- Select the pay code created above, for example OLD RATE, then click OK.
- At the Set new Pay Default details window, leave both fields as zero and click OK.
- Enter the amount of hours that the employee needs to be paid (in the old rate) in the Quantity column for the OLD RATE pay code.
- Enter the old rate per hour the employee needs to be paid in the Rate column for the OLD RATE pay code.
- Enter the amount of hours that the employee needs to be paid (for the new rate) in the Quantity column for the ORD (Ordinary Time) pay code.
- Enter any other payments/deductions that are required.
- Continuing processing the pay as normal.
You'll be able to use the OLD RATE pay code in the future if you need to pay out a transitional pay again.