Message-ID: <1643162263.6931.1711679123499.JavaMail.tomcat@ip-10-129-228-235> Subject: Exported From Confluence MIME-Version: 1.0 Content-Type: multipart/related; boundary="----=_Part_6930_1456434770.1711679123498" ------=_Part_6930_1456434770.1711679123498 Content-Type: text/html; charset=UTF-8 Content-Transfer-Encoding: quoted-printable Content-Location: file:///C:/exported.html Showing days of leave owing on payslips

Showing days of leave owing on payslips

 

When using the Annual Leave method of= holiday pay calculation, only full days owing are shown on payslips, rathe= r than fractional days. Only full days are shown because the day calculatio= n is an estimation, and showing fractional days would be too imprecise to b= e useful.

This article explains how this calcul= ation works, and how you might use the information.

Leave entitlements

Employees are entitled to at least 4 weeks of annual leave per year (p= ro rata). This entitlement is received all at once at the end of 12 months = of employment, and does not accrue incrementally.

In other words, no days of annual lea= ve are due throughout the year, and then at least 4 weeks of leave become available at once.

If an employee leaves before the one = year anniversary of their employment, they are paid out for the days they h= ave accrued. This is paid in a lump sum at 8% of their gross income =E2=80= =94 the equivalent payment of any annual leave they would have accrued.

Leave in advance

If you and your employee both agree, = you can allow your employee to take leave in advance.

It is wise to only allow your employe= es to take leave in advance that they would have accumulated if leave accum= ulated incrementally. For example, you might let a full time employee who h= as worked for 3 full months (a quarter of a year) take 1 week of paid leave= (a quarter of their annual leave entitlement). If they end their employmen= t immediately after taking leave, they have been paid for their accrued lea= ve entitlement and no more.

Leave calculation

Ace Payroll calculates accruing annua= l leave for you by taking the 20 day entitlement, dividing it by 365, and e= stimating that your employee therefore accrues a little over 0.05 days of a= nnual leave per day that they work. This figure is shown on the payslip as = a guide =E2=80=94 it does not mean your employees are legally entitled to t= hese days. How this figure appears on the payslip depends on your settings.=

How leave is shown on payslips

There are two options for showing lea= ve on payslips: Show As S= ingle Number and = Entitlement + Estimate.

Show As Single Number<= /strong> shows any leave your employee i= s entitled to (leave they have accrued but not taken in the last full 12 mo= nth period), plus any leave they are estimated to have accrued (leave they = are not legally entitled to until their next anniversary) as one s= ingle number.

For example, if your employee accrued= 20 days of leave last year but didn=E2=80=99t take any of them, and has wo= rked a further 3 months this year to accrue an estimated 5 days, their pays= lip will say they are owed 25 days of leave.

Entitlement + Estimate= shows the leave your employee in entitled to (leave they have accrued = but not taken in the last full 12 month period) as one number, and t= he leave they are estimated to have accrued (leave they are not le= gally entitled to until their next anniv= ersary) as another, separate number.

For example, if your employee accrued= 20 days last year and didn=E2=80=99t take any, and has worked a further 3 months this year to accrue an es= timated 5 days, their payslip will say they are owed 20 =E2=80=98Full Year= =E2=80=99 days of leave, and 5 =E2=80=98Current Year=E2=80=99 days of leave= .

Extremely fine tuning

There is an option to show annual lea= ve entitlements but remove accrued leave estimates from payslips a= nd the leave report.

You might choose to do this if you do= n't allow employees to take leave in advance, and don't want to confuse the= m by showing an accrued leave estimate on their payslip.

 

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To change the way days owing are shown on p= ayslips
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  1. From the front screen click = Produce Payslips, then click Setup.

  2. Scroll down to the Data Opti= ons section to Holiday Pay.

  3. To stop leave entitlements from show= ing on payslips, leave Holiday Pay unticked.

  4. To change the way leave entitlements= are shown, select Holiday Pay, and click= either in total or itemised (whichever o= ne is shown). The Holiday Days Owing On Payslips window opens.

  5. Select either Show As Single= Number or Entitlement + Estimate, then click Go.

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