ANSWER ID:11012AccountEdge Pro and Network Edition only When using multiple inventory locations, it is 's not uncommon for businesses needing to transfer to transfer stock from one location one location to another to meet customer demands or replace sold stock from a warehouse. This support outlines a method whereby a customer can incorporate the transports costs as part of the Inventory Values. For more information on using multiple locations, see our support note Tracking inventory at multiple locations. How do l deal with moving items to multiple Locations, treating transport costs as part of the inventory value?
Task 1 - Supplier Card
. When doing this, you can also incorporate the transport costs into the value of the inventory. This is done by recording a bill to take stock items from one location and add them to another. This process assumes you've already set up your stock locations. For more info on this, see the AccountEdge help (Australia | New Zealand). | UI Expand |
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| title | 1. Create a supplier card |
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| If you use a transport company |
, Supplier Card for the transport Company otherwise supplier card for them. Otherwise create a generic 'Shipping and Handling' supplier card to track these costs. Go to the Card File command centre and click Card List. Click New
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at the bottom of the window. Select Supplier as the card type
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and enter the Card See below.:
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Task 2 - Entering the transaction
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As we can see in the example above, currently all items on hand are held to the Warehouse location. In this example, we want to transfer three of these to | UI Expand |
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| title | 2. Transfer the stock |
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| You can now record a purchase to take the stock from one location and add it to another and incorporate the transport costs. In our example we have 6 items on hand in the Warehouse location. Image Added We want to transfer 3 of these items to the Perth location to meet a customer's demand. |
Record We do this by recording a new Item Bill transaction under the |
Shipping and Handling/Transport supplier card we created earlier. To record the transaction- Go to the Purchases command centre and click Enter
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the value - Purchases.
- Select the supplier card created earlier.
- Click Layout and ensure Item is selected.
- On the first line:
- Enter -3 in the Bill column.
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Upon entering number, leave the price and amount - to be transferred.
- Leave the Price and Amount fields as they appear.
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Make sure you select 'Warehouse' as the Location. Use the Tax code - For the Location, select the location the stock is being transferred from.
- For the Tax/GST code, select N-T.
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Note: The Location column will only display if there is more than one location set up. Go to the Lists menu and choose Locations to view and create locations.
, enter the value as - :
- Enter 3 in the Bill column.
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Enter number, leaving the price and amount - .
- Leave the Price and Amount fields as they
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are. Change the Location field to Perth. Use the Tax Code - appear.
- For the Location, select the location the stock is being transferred to.
- For the Tax/GST code, select N-T.
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For the transport costs, on the third line enter - On the third line (to account for the transport costs):
- Enter zero (0) in the Bill column (or leave it blank).
- Select the same item.
- For the Location, select the
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item number and key in the Price. Use the GST tax code. Record the Bill- location the stock is being transferred from.
- Enter the Price (the transport cost).
- Use the applicable Tax/GST code for your circumstances. Here's our example.
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- Click Record.
The item will now be split between the |
Warehouse and Perth Locations and two locations and the item's values will be increased by the purchase.  Image Modified
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