Set up a new payment type

1. Go to the Setup menu and choose Options then click Payment types.
2. Click Add and type Petty Cash. See our example below.
   
3. Set the rounding to your preference, then click OK.
4. Click Apply then click OK.
5. A message may appear informing you that the changes you made will only take place when you next open a Sales Screen. Click OK.
6. If the Sales screen was open, close it and re-open it.

Set up an export banking group

1. Go to the Setup menu and choose Options then click Accounting.
2. Click the Banking Export tab.
3. Click Create and name the Export Group Petty Cash.
4. Enter an account number from your Accounts List in your MYOB Accounting software then click OK. See our example below. Note: If you do not have an account number set up in your Accounting software, you may have to create one. It is suggested you link this payment type to an asset account set up as Petty Cash Holding. The money you spend as petty cash will accumulate in this asset account and periodically you should use the Spend Money or Write Cheques feature of your MYOB Accounting package to transfer this money to the appropriate expense accounts.
   
5. On the right side of the screen under Available Payment Types click Petty Cash.
6. Click on the arrow pointing to the left to move Petty Cash into the Associated Payment Types section.
7. Click Apply then click OK.
8. A message may appear telling you that export groups without associated payment types will not be saved. Click OK.

1. Go to the Transaction menu and choose Sales.
2. Enter your Staff number.
3. Do not enter a Customer or any stock items - go straight to the Payment Details area.
4. Enter a negative dollar amount next to the Cash payment type, for example if you were taking $50 out of the till, enter -$50.
5. Click Add or press the ENTER key.
6. Press F3 to type in a comment as to why petty cash is being taken out then press F3 again.
   
7. Scroll through the list of payment types until you find Petty Cash then click to select it. It will automatically place $50 into the Paying field.
8. Click Add or press the ENTER key.
9. Click Yes or press ENTER to commit the transaction. See our example below.
    

When cash-up/end of day is performed, you will need to enter the total dollar amounts for Petty Cash recorded in the session. Enter these amounts next to their relevant payment type as shown in the following example.