Create an Unclaimed Gift Voucher account

You'll first want to create a liability account which will hold the value of issued gift vouchers.

• The Account Type will be Credit Card
• Name the account something that suits your list. In our example, we chose Unclaimed Gift Vouchers
   

Record the sale of a gift card

When you sell a gift voucher, record it using a Receive Money transaction. This lets you allocate the funds to the Unclaimed Gift Vouchers account created earlier.

• Select the Deposit to Account option and choose your applicable business bank account.
• In the Acct No. field, select the Unclaimed Gift Voucher account.
• In the Amount field, enter the gift voucher amount.

• Enter the applicable tax/GST code. Check with your accounting advisor if you're not sure which code to use.

Here's our example for the sale of a $100 gift voucher:

Redeem the gift voucher

When a customer redeems their gift voucher, it's recorded as an invoice because the customer is using it to buy something. You can then "pay" for the invoice using funds from the Unclaimed Gift Certificate account.

1. Create an invoice for the sale.
   • Specify the applicable tax/GST code. Check with your accounting advisor if you're not sure which code to use.
   Here's our example redemption of a $100 gift voucher:
    
2. Record the invoice.
3. Open the Receive payment window to close (pay) the invoice.
   • Select the Deposit to Account option and select the Unclaimed Gift Voucher account.
   • Specify the gift voucher value in the Amount Received field.
   • Apply this amount to the invoice.
   Here's our example:
   
4. Record the payment.

The gift voucher is redeemed and the Unclaimed Gift Certificate account balance is reduced by the voucher amount.

<h2><i class="fa fa-comments"></i>&nbsp;&nbsp;Gift voucher FAQs</h2><br>

How do I determine the value of unclaimed gift vouchers?

To determine the value of all unclaimed gift vouchers, check the balance of the Unclaimed Gift Vouchers liability account by running the Accounts List (Summary) report (Reports > Index to Reports > Accounts > Accounts List (Summary)).

How can I see a history of gift vouchers sold and redeemed?

To see a history of gift vouchers sold and redeemed, check the transaction history of the Unclaimed Gift Vouchers liability account:

1. Click Find Transactions and click the Account tab.
2. Select the Unclaimed Gift Vouchers account.
3. Specify the desired date range. Credit transactions represent gift voucher sales, and debit transactions represent gift voucher redemptions.

How do I write-off unredeemed gift vouchers?

Unredeemed gift vouchers represent income, so they can be written off using a Receive Money transaction. 

For this transaction:

• Select the Deposit to Account option then select the Unclaimed Gift Voucher liability account.
• In the Amount Received, enter the value of the gift voucher being written off.
• In the Acct No. field, select the relevant income account. If you want to track unredeemed gift vouchers seperately, you can create an income account for this purpose.
• Specify the relevant tax/GST code. Check with your accounting advisor if you're not sure which code to use.

Recording this transaction will reduce the balance of the Unclaimed Gift Vouchers liability account and credit the balance of the chosen income account.