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New Zealand only

For Australian help, click here.

You can manage each employee’s leave accruals and balances on the Leave tab of their employee record (Payroll menu > Employees > click the employee > Leave tab).

On the Leave tab you can enter and adjust their opening annual leave, alternative holiday (New Zealand) and personal or sick leave balances, anniversary dates (New Zealand) and the amount of leave they will accrue each year. You can also see the amount of leave they have currently accrued and its value (New Zealand only). For more information on setting up an employee’s leave accruals, see Set up leave.

You can also do the following tasks to manage your employees’ leave:

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title	View an employee’s leave balances

View an employee’s leave balances

On the Leave tab of an employee's record you can view the amount of leave they're entitled to, including :

annual leave

alternative holidays

(New Zealand)

personal leave (Australia)

and sick leave

(New Zealand)

(New Zealand) You can also view the amount of annual leave that an employee has accrued, but which is not yet available.

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(New Zealand) This screen also shows the total value of the employee’s leave entitlements.

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(Australia) Available leave balances are shown next to the relevant fields when you do an employee’s pay run.

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(New Zealand) Available leave balances are shown in the Holidays & leave screen, when you add holidays or leave to the pay run.

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For more information about how leave is accrued in MYOB Essentials, see Set up leave.

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Annual leave balances are shown on the employee’s payslip. You can also choose whether to include personal leave balances on the payslip by selecting or deselecting the option on the Payroll settings page.

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(Australia only) Note that these balances include the amount of leave accrued during the pay period. That is, the balance is shown as at the end of the pay period. This will usually be different to the balance shown on the Pay run screen and the Leave tab of the employee record before you do the pay run.

For more information about how leave is accrued in MYOB Essentials, see Set up leave.

On the Leave tab of an employee's record (Payroll menu > Employees > click the employee > Leave tab), you can see their Annual leave balances. You can also choose whether to shows the balance in Hours, Days or Weeks.

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Below this, you'll also see the Alternative holidays and Sick leave balances.

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From 24 July 2021 the minimum sick leave entitlement increases from 5 to 10 days per year. Learn more on the Employment New Zealand website.

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Also, when you enter leave during an pay run, you'll see the available leave balances in the Holidays & leave screen.

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title	Show or hide personal leave balances on employee payslips

Show or hide personal leave balances on employee payslips

You can choose whether you want to show your employees' available personal leave balances (that is, the amount of personal leave they are entitled to take) on their payslips. You make this selection via the Payroll menu > Payroll settings > Payslips tab. The selection you make here will apply to all employees.

Personal leave on payslips option in payroll settings

If this option is selected, the employee will be able to see how much personal or sick leave they have. Otherwise, only their annual leave and alternative holiday (New Zealand) balances will be shown.

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title	Cash out annual leave

Cash out annual leave

Cashing out annual leave is where an employee is paid for annual leave without taking the time off work. It's sometimes called cashing in, cashing up, or selling annual leave.

To cash out annual leave in MYOB Essentials, create a new pay item for the employee and use it to make the payment. You'll also need to reduce the employee's leave balance by the number of hours they're cashing in.

For all the details, see Cashing up annual holidays.

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title	Adjust an employee's leave balance

Adjust an employee's leave balance

While there is no "leave adjustment" feature in MYOB Essentials, there are a couple of ways you can do it. You might also need to check the employee's leave setup to make sure it's calculating correctly.

Find out about updating leave balances in New Zealand.

If you've recorded the wrong leave in an employee's pay

Delete that pay and re-enter it with the correct leave details.

If an employee's leave balance is wrong

(Australia)

Adjust their opening balance for that leave type (Payroll menu > Employees > click the employee > Leave tab). For example, to increase an employee's annual leave balance by 5 hours, increase their annual leave opening balance by 5 hours. Make sure you click Save after changing the opening balance.

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(New Zealand) If an employee's Current balance available is wrong, adjust their opening balance (Payroll menu > Employees > click the employee > Leave tab). For example, to increase their Current balance available by 5 hours, increase their Available opening balance by 5 hours. Make sure you click Save after making the change.

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(New Zealand) If an employee's work hours vary, you might need to adjust their Current balance part-year estimate. Check the Employment New Zealand website for help working this out, or speak to your accounting advisor. You can enter an adjustment (positive number to increase, or negative to decrease) in the Part-year estimate adjustment field (Payroll menu > Employees > click the employee > Leave tab). For example, to increase the Current balance part-year estimateby 1 hour, enter 1 in the Part-year estimate adjustment field. Make sure you click Save after making the change.

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If you update the Estimated leave accrued, the adjusted balance will only update after a pay run has been processed for that employee.

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Record details of the adjustment

Click the Notes tab in the employee's record and enter details of the leave adjustment. When processing the employee's next pay, you can also add a note to their payslip to explain the adjustment.

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Updating leave balances in New Zealand

Do a pay run

Set up payroll

Understanding your payroll transactions

Paying leave

Leave calculations (New Zealand)

Cashing up annual holidays

Processing a final pay

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Key

View an employee’s leave balances

Show or hide personal leave balances on employee payslips

Cash out annual leave

Adjust an employee's leave balance

If you've recorded the wrong leave in an employee's pay

If an employee's leave balance is wrong

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