Want to automate this process?

Payroll can integrate automatically with AccountRight as described in Integrating Payroll with your accounting software.

1. Go to the File menu and choose Import/Export Assistant.
2. Select the Export Data option then click Next.
3. In the Export field, select Accounts.
4. In the Select Accounts type field, select Account Information. Leave all other settings untouched.
   
5. Click Next.
6. For the Separate data using option, select Commas.
7. Deselect the option Include field headers in the file.
   
8. Click Next.
9. From the list of Available fields, click Account Number, then click Add. Also add Account Name and Header.
   
10. Click Export.
11. Save the export file with the default name (ACCOUNTS.TXT).
12. Save the file in the folder created earlier.

1. Go to the File menu and choose Export Data then choose Accounts, then choose Account Information.
2. For the Export File Format field select Comma-separated, and for the First Record is field select Data Record. Leave all other values untouched.
   
3. Click Continue.
4. Select Account Number, Account Name, and Header, then click Export.
   
5. Save the export file with the default name (ACCOUNTS.txt).
6. Save the file in the folder created earlier.

1. In Payroll, go to the Tools menu and choose Options then click the Accounting tab.
2. Choose Other as the Accounting System. Do not select one of the AccountRight options.
3. In the Path field, click the Browse button (...) and find the folder where the ACCOUNTS.txt file is located (as created earlier).

4. For the Default General Ledger Code for Payroll Liabilities, select the account for Payroll (wages).

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   If the default ledger drop down shows as blank This means the wrong export fields have been selected in AccountRight, the wrong folder has been selected in the Path field, or the file is not called ACCOUNTS.TXT.

5. Click OK.
6. Go to the Maintenance command centre and click Maintain Departments.
7. For the General Ledger Expense Code, specify the applicable account for each department.
   
8. If you use Jobs in your accounting software you can enter the Job Number as the Costcentre Code in each relevant department. This needs to be typed exactly the same as the Job Number in your accounting software. Also, the Costcentre Description must match the Job Name in your accounting software.
9. Go to the Maintenance command centre and click Maintain Pay Codes.
10. Select the TAX pay code then click the Other tab.
11. For the General Ledger Liability Code, select your PAYE Liability account.
    

1. Go to the File menu and choose Import/Export Assistant.
2. Select the Import Data option then click Next.
3. In the Import field, select Transaction Journals.
4. Click Browse and select the Payroll.txt file saved in the folder created in Step 2 earlier in this page.
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5. Click Next.
6. Select the Commas and Data options, then click Next.
7. Match the fields by clicking Match All or match the fields individually by name, then click Next.
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8. If you want to make a backup of your AccountRight company file, click Back up, otherwise click Import.
9. Click Close. The imported journal can be found in your AccountRight company file as a general journal.

1. Go to the File menu and choose Import Data then choose Transaction Journals.
2. For the Import File Format field select Comma-separated.
3. For the First Record is field select Data Record.
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4. Click Continue.
5. Browse to the Payroll.txt file, select the Payroll.txt file saved in the folder created in step 2 earlier in this support note.
6. Click Open.
7. Click Match All then click Import. Note: In AccountRight Premier/Enterprise, the Allocation Memo needs to be matched manually.
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8. The imported journal can now be found in AccountRight as a general journal.