Importing items If you use MYOB BusinessBasics or a product from the MYOB AccountRight range, you can import your items into MYOB Essentials. For more information see Importing items into MYOB Essentials.

To create an item

If you don’t yet know all the details of the item you’re creating, or you need to create it quickly, you can start by entering only the required details—the Item name, Item number, Allocate to and Tax Rate (Australia) or GST Type (New Zealand) fields. You can add the other details later.

1. From the Sales menu, choose Items. The Items page appears.
2. Click Create Item. The Item page appears.
3. Complete the fields in the first section:
   1. Item nameName—enter a short item name.
   2. Item number—enter an item number.
   3. Unit of measure—enter a unit of measure for the item (Qty or Hours).
   4. Description for invoices and bills—enter a detailed item description, for use on invoices and bills. Note that if you leave this field blank, the Item name will be used as the description.
   Complete the
   1. (Optional) Select the option Use item description on sales and purchases if you want the item's description to show on invoices and bills instead of the name.
   2. Item ID—If your items have codes, enter the code (or ID) for this item.
   3. Inactive item—learn about Deactivating and reactivating items.
4. If you sell this item, select the option I sell this item and complete the fields in the Selling Detailsdetails section:
   1. Sell Price—enter the price of the item, excluding tax or GST.
   2. Allocate to—select the account to which you want sales of this item allocated.
   3. Tax Rate or GST Type—select the tax rate (Australia) or GST type (New Zealand) to be applied when selling this item.
   4. Unit of measure—select whether the item is sold as a quantity or as a number of hours.
   5. Unit description—enter more details about the unit of measure.
   Complete the fields in the Buying Details section:
   1. Buy Price—enter the cost of the item, excluding tax or GST.
   2. Allocate to—select the account to which you want purchases of this item allocated.
   3. Tax Rate or GST Type—select the tax rate (Australia) or GST type (New Zealand) to be applied when purchasing this itemSelling price ($)—enter how much you'll sell this item for.
   4. Selling price is—select whether the selling price you've entered is Tax/GST inclusive (it includes tax/GST) or Tax/GST exclusive (doesn't include tax/GST).
   5. Unit of measure—for example "each", "box", "carton", "Per KG", "Per hour", etc. This describes how the item is sold. For example, if you sell this item by the six-pack, when you sell five units, you'll be selling five six-packs.
   6. Account for tracking sales—choose the account to use for recording income from the sale of this item. Check with your accounting advisor if unsure.
   7. Tax/GST code—choose the type of tax to be applied when you sell this item. Learn more about Tax codes (Australia) and GST codes (New Zealand).
5. If you buy this item, select the option I buy this item and complete the fields in the Buying details section:
   1. Buying price ($)—enter how much you'll buy this item for.
   2. Buying price is—select whether the buying price you've entered is Tax/GST inclusive (it includes tax/GST) or Tax/GST exclusive (it doesn't include tax/GST).
   3. Unit of measure—for example "each", "box", "carton", "Per KG", "Per hour", etc. This describes how the item is purchased. For example, if you buy this item by the six-pack, when you buy five units, you'll be buying five six-packs.
   4. Account for tracking purchases—choose the account to use for recording the expense from the purchase of this item. Check with your accounting advisor if unsure.
   5. Tax/GST code—choose the type of tax to be applied when you buy this item. Learn more about Tax codes (Australia) and GST codes (New Zealand).
6. Click Save to save your item details.