ANSWER ID:13145Payroll will not automatically calculate back pay as there are too many variables. If you need to pay an employee back pay, you'll need to determine the back pay amount, create a back pay pay code, then process the back pay. UI Expand |
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title | 1. Determine the back pay amount |
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| To determine the gross pay owing to the employee: Determine the employees current rate of pay. Determine the employee's old rate of pay. Determine the rate difference by subtracting the old pay rate from the current pay rate. Multiply the rate difference by the number of hours/days owing to the employee.
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title | 2. Create a pay code for back pay |
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| Once you have determined the gross difference to be paid to the employee: - Go to the Maintenance command centre and click Maintain Pay Codes.
- Check the list of pay codes for one called Back Pay. If it already exists, do nothing. If it doesn't exist:Click New, click New to create it.
- For the Pay Code Type, select Gross Earnings.
- For the Pay Code enter BACK.
- For the Pay Code Description enter Back Pay.
- Select the option Allow rate to be modified. This allows you to enter the back pay amount on the employee's pay.
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title | 3. Process the back pay |
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| Go to the Prepare Pays command centre and click Enter Pays. Raise a pay sheet for the employee. Raise the Backpay (BACK) paycode. Enter a 1 in the Quantity column and put the total gross back pay into the Rate column. Adjust the PAYE (Tax) as follows: Enter the back pay amount into the Extra Pay Amount field. Select the appropriate tax code based on the employee's annual income: SB: 0 to $14000 S: $14000 to $48000 SH: $48001 to $70000 ST: more than $70000
Continue to process the pay as normal.
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