This feature is not enabled for all users. If this option isn’t available in the TASKS bar, please contact your client manager to enable this feature for your practice.

1. Open the client’s Client Accounting > Trial Balance tab (called the Workpapers tab if you are licensed for Workpapers).
2. Click Create new AE Ledger on the TASKS bar. The Create Ledger window is displayed.
3. Enter the Ledger name.
4. Select the Chart template by clicking the Browse button in this field, and searching for your ledger template file. The Client Accounting Templates Folder is shown by default.
   • MYOB Standard Charts contains the predefined charts in CSV format for AOGL, Accounts, and MAS products and entity types, separate into farming and non-farming templates. Files in this folder will always be overwritten and updated after a software update.
   • Practice Charts can be used to store your practice’s own custom charts in CSV format. Files here will not be modified by the update process. See To create a Practice Chart for more information on creating this chart.
5. Select the Entity Type and Chart Type.
   • If you have selected an MYOB Standard Chart, the Entity Type and Chart Type fields will be automatically filled in.
   • If you have selected a Practice Chart, and your CSV file name is different to the MYOB naming convention, you may need to manually enter these fields. See To create a Practice Chart for more information.

6. Enter the Financial year end date.

   UI Text Box
   type note
   The opening balance date and financial start month are automatically calculated from the financial year end date.

7. Review the values in System Account Mapping , and modify any values if required. The mapped Account code values displayed here vary depending on the Entity and Chart Type.
   If you have selected an MYOB Standard Chart, the values displayed here are defined by MYOB.
   Any account codes that are present in the System Account Mapping, if also present in the CSV file, will be created as System Accounts.
8. Click OK. This configures the ledger. The ledger accounts are displayed in the Client Accounting > Trial Balance tab (called the Workpapers tab if you are licensed for Workpapers).

1. A chart template (Chart_Template.csv) can be found in Deploy/Client Accounting Templates/MYOB Standard Templates. Open this template in Excel.

2. In the template, fill in the following values:

   Column name	Description
   AccountCode	If this value is not present, the record is ignored when creating charts.
   AccountName	Name of the account code. This field is optional. If this field is left blank, the value “*** unknown account ***” is used.
   AccountType	Defines the type of Account. Valid values are: Income Other Income Liabilities Equity Expense Other Expense Assets Cost of Sales Uncategorised. If the value is not valid or no value is entered, the default value of “Uncategorised” is used.
   AccountTypeGroup	If the account code is a control group, enter Yes as the value. For child accounts, enter the account code value associated with the control group to link them with the account type group/control account. This field is optional.
   TaxCode	Contains the tax code. The valid code values (and their definitions) are: NA (No tax implied) (Australia) CAP (Capital acquisitions) (Australia) EXP (Export sales) (Australia) FRE (GST free) GST (Goods & Services Tax) (New Zealand) E (Exempt) (Australia) GNR (Not registered) (Australia) INP (Input taxed purchases) (Australia) ITS (Input taxed sales) NTR (Not reportable) (New Zealand) Z (Zero rate) (New Zealand) I (GST on imported supplies) If no value is entered, the default value of NA is used.

3. Save the CSV file using the following naming convention:

   • MAS_<entity type> for MAS chart types

   • (Australia) ACCOUNTS_<entity type> for Accounts chart types

   • AOGL_<entity type>for AOGL chart types

   where <entity type> is Individual, Partnership, or Company.

   UI Text Box
   type note
   You may choose to follow a different naming convention. However, you will be required to manually enter the entity type and chart type when creating a new AE ledger.

1. Open the client’s Client Accounting > Trial Balance tab (called the Workpapers tab if you are licensed for Workpapers).
2. Click View AE Ledgers/View AO Ledgers on the TASKS bar.
   The Select Company File window opens listing all the active (in bold) and suspended (greyed out) Essentials Accounting, Cashbook and/or Ledger files.
   By default, if the client code of the ledger corresponds to the client code of MYOB AE/AO, then the ledger file is selected. If there is no ledger displaying with the same client code, then the most recently created ledger file is selected. You can also select any other ledger file if required.
3. Click Select file to view the ledger.