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AccountRight Plus, Premier and Enterprise, Australia only

There are four ways to adjust a few reasons you might need to change an employee's leave depending on the scenario:

Check your leave setup

If you 're adjusting leave hours for several employees, run the Entitlements Balance Detail report to see your employees' current entitlement balances. Learn more about payroll reports.need to change how a type of leave is calculated and paid, see Leave and entitlements.

If the employee hasn't actually been paid yet (you've recorded the pay but gone no further), you can reverse the pay then record it again (correctly, this time). Reversing the pay provides a record and audit trail of what happened and how you fixed it.

If the reverse/redo solution doesn't suit your needs, you can fix it by recording a zero dollar (void) pay to adjust the employee's leave balance. The employee won't be paid anything, but their leave balances will be corrected and the resulting pay slip will clearly show the adjustment you've made. It also provides a record and audit trail of what happened and how you fixed it.

Take a look:

1. Start the pay run like any other. Need a refresher?
2. Select the option Process all employees paid .Select and choose Bonus/Commission from the drop down.
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3. In the Payment Date field, enter the date you want to record the adjustment.
4. Enter a pay date range in the Pay period start and Pay period end fields. This should be for the pay period you are 're adjusting.
5. Click Next. The Select and Edit Employees Pay window appears.
6. Select the employee that the adjustment is for.
7. Click the arrow in the Edit column next to the employee's name. The Pay Employee window appears.
8. Type a reference in the Cheque number field to show it is an adjustment, for example ADJ.
9. If you want to provide additional information, enter Enter a description of the adjustment in the Memo field, for example 'Fixing 5 hrs overpaid leave'.
10. Delete all hours and amounts shown in the window. You need to do this so you don't re-record any pay amounts for the period, other than the leave adjustment.
11. In the relevant leave accrual field, enter the adjustment leave hours in the Hours column. For example, if you need to subtract 5 hours from the employee's holiday accrual, type -5 next to Holiday Leave Accrual as shown in our example below.
    
12. Click OK . A warning message appears asking if you want to void the paycheque.
13. Click OK. The Process payroll window reappears.
14. Click Record. A message appears confirming the number of pays to record.
15. Click Record. Another message appears asking if you wish to record a paycheque for this employee.
16. Click Yes. The void paycheque is recorded and the Process Payments window appears.
17. Click Next.
18. Click click Finish to close the Process Payroll Assistantthen click OK again to the message about voiding the paycheque.
19. Finish the pay run as normal, including submitting to the ATO for Single Touch Payroll reporting.

If you start using payroll in AccountRight part way through the payroll year, your employees might have leave they've already accrued. You can enter these opening leave balances in their employee cards.

Here's how:

1. Go to the Card File command centre and click Cards List. The Cards List window appears.
2. Click the Employee tab and select the employee whose opening leave balance you want to adjustenter.
3. Click Edit. The Card Information window appears.
4. Click the Payroll Details tab.
5. Click Entitlements. The Entitlements section displays the total number of hours an employee is entitled to take as sick and holiday pay.To enter an opening balance, or adjust the carried over total from a previous period, type the number of hours
6. Enter the employee's opening balance against each applicable leave type in the Balance Adjustment column next to the entitlement category.
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7. Click OK then click Close to return to the Card File command centre.
8. . For example, here we're entering 10.4 hours of accrued annual leave.
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9. When you've entered all opening leave balances for the employee, click OK.
10. Repeat from step 2 for additional employees.

1. Link the new entitlement category to the employee.
   1. Go to the Card File command centre and click Cards List. The Cards List window appears.
   2. Open the employee's card and click the Payroll Details tab.
   3. Click Entitlements and select the entitlement categories you want to link the employee to.
   4. Click OK.
2. Record a leave adjustment paycheque (see To adjust year-to-date leave balances above). Note that you need to enter a negative number in the Hours column for the old entitlement and a positive number in the Hours column of the new entitlement.
3. Unlink the employee from the old entitlement.
1. Go to the Card File command centre and click Cards List. The Cards List window appears.
2. Open the employee's card and click the Payroll Details tab.
3. Click the Entitlements option and deselect the entitlement categories you want to unlink from the employee.
4. Click OK.