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ANSWER ID:9260

Once you have completed your activity statement (BAS or IAS) you'll need to record the payment owing to the Australian Taxation Office (ATO) or the credit you receive from the ATO. This support note provides guidelines on recording this you owe the ATO or the refund they owe you.

Look at the back sheet of your completed activity statement to find the information needed for your transaction.

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title	Determine the information to record

You will need to have a print out or access to your BAS/IAS. From this you will need to look at the back sheet. This will give you the information needed to enter your transaction.

The table below provides a brief description of the BAS fields and how an ATO payment is entered, in other words positive or negative, through the Banking command centre using Spend Money.

Recording a payment to the ATO

Enter your ATO payment using a Spend Money transaction with a separate line for each of your BAS fields (Banking command centre > Spend Money).

Use this table to work out what to enter in your transaction and whether the amount should be positive or negative.

BAS Field	Field Name	Description	Account number example	In Spend Money the entry is +/-
1A	Goods

and Services

and Services tax payable

This is the

GST that

GST that you have collected.

2-

1210

XXXX	+ (Positive)
1B	Goods

and services

and services tax paid

This is the GST that you have paid.

2-

1220

XXXX	- (Negative)
1C	Wine

Equalisation tax

Equalisation tax payable

This is

the amount

the amount of Wine Equalisation tax that you will need to pay if applicable

to you

to you.

2-

1370

XXXX	+ (Positive)
1E	Luxury car

tax payable

This is to

record the

record the Luxury car tax that you will need to pay if applicable to you.

2-

1360

XXXX	+ (Positive)
4	PAYG withholding payable	This is the

total amount

total amount of PAYG that is withheld from employees and subcontractors. This

field also

field also includes amounts withheld for No ABN and also No Tax File Number.

2-

1370

XXXX	+ (Positive)
5A	PAYG Instalments	This is

the prepayment

the prepayment of PAYG, which is based on total Income and the instalment

rate that

rate that is set on your BAS/IAS form, or an instalment amount.

1-

1980

XXXX	+ (Positive)
6A	Fringe Benefits Tax Instalments	This is

a prepayment

a prepayment of Fringe Benefits Tax based on a projection for the year.

1

2-

1340

XXXX	+ (Positive)
7	Deferred

Company funds

Company funds Instalments

This

field relates

field relates to those who are liable to pay deferred instalments under the

company or

company or fund instalment system.

1-

1990

XXXX	+ (Positive)
N/A	Adjustments and Rounding Account	The BAS requires that whole dollars be reported, so some

manual rounding

manual rounding of cents will be required. We suggest that you create an

adjustments and

Below is an example of entering a payment to the ATO through the Spend Money window (Banking > Spend Money).

adjustments and rounding account to record the manual rounding of these adjustments.

Expense

or

Income Account

+ (Positive)

or

- (Negative)

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title	Recording a payment to the ATO

Here is our example ATO payment.

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A tax code of N-T is given to the allocation accounts in the example below, but you should always check with your accounting advisor or the ATO for the applicable tax codes to use in your circumstances.

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title	Recording a refund from the ATO

If you receive a refund from the ATO you will need to enter it in through the Banking command centre using the Receive Money function. The allocation accounts will be the same as those for the payment to the ATO. When entering the amounts in the Receive Money window, they should be entered opposite to the table above.

Below is an example of entering a deposit from the ATO in the Receive Money window.

Enter your ATO refund using a Receive Money transaction with a separate line for each of your BAS fields (Banking command centre > Receive Money).

Use this table to work out what to enter in your transaction and whether the amount should be positive or negative.

BAS Field	Field Name	Description	Account number example	In Receive Money the entry is +/-
1A	Goods and Services tax payable	This is the GST that you have collected.	2-XXXX	- (Negative)
1B	Goods and services tax paid	This is the GST that you have paid.	2-XXXX	+ (Positive)
1C	Wine Equalisation tax payable	This is the amount of Wine Equalisation tax that you will need to pay if applicable to you.	2-XXXX	- (Negative)
1E	Luxury car tax payable	This is to record the Luxury car tax that you will need to pay if applicable to you.	2-XXXX	- (Negative)
4	PAYG withholding payable	This is the total amount of PAYG that is withheld from employees and subcontractors. This field also includes amounts withheld for No ABN and also No Tax File Number.	2-XXXX	- (Negative)
5A	PAYG Instalments	This is the prepayment of PAYG, which is based on total Income and the instalment rate that is set on your BAS/IAS form, or an instalment amount.	1-XXXX	- (Negative)
6A	Fringe Benefits Tax Instalments	This is a prepayment of Fringe Benefits Tax based on a projection for the year.	2-XXXX	- (Negative)
7	Deferred Company funds Instalments	This field relates to those who are liable to pay deferred instalments under the company or fund instalment system.	1-XXXX	- (Negative)
N/A	Adjustments and Rounding Account	The BAS requires that whole dollars be reported, so some manual rounding of cents will be required. We suggest that you create an adjustments and rounding account to record the manual rounding of these adjustments.	Expense or Income Account	+ (Positive) or - (Negative)

Here is our example ATO refund.

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A tax code of N-T is given to the allocation accounts in the example below, but you should always check with your accounting advisor or the ATO for the applicable tax codes to use in your circumstances.

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Lodge your activity statement (BAS or IAS)

Spending money

Receiving money

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