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AccountType
TaxCode
TransactionReferenceId
TransactionDescription
TransactionDate
Optional (mandatory if TransactionAmount is mapped)
The following formats are both valid:
  • dd/mm/yyyy
  • dd-mm-yyyy
Optional
Note: The file should be balanced:
Sum of Amount = $0
Sum of Amount for each unique Date = $0
No special characters are allowed ($ or ',')
Signage is allowed (+, -)
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This feature is not enabled for all users. If this option isn’t available in the Tasks bar, please contact your client manager to enable this feature for your practice.

In order to import a client file, make sure that the configured ledger is Practice Ledger.

If you need to use ledger data that was prepared using a ledger that cannot be directly connected to, you can load the ledger data by importing an MYE, TXT or CSV file.

An MYE or TXT file contains details about the client’s ledger being imported, and chart of accounts and journal transactions. A CSV file contains either chart of accounts, or chart of accounts and transactions.

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- When you import an MYE file, the system identifies any accounts that need to be added to the chart of accounts, and adds all the journal transactions as journals to the ledger.
- If your MYE file exceeds the system limit for journal entries (16,000), an error message will display. To address this issue, decrease the number of transactions and consolidate prior period data.

  • Open the client’s Client Accounting > Trial Balance tab (called the Workpapers tab if you are licensed for Workpapers).
  • Click Ledger > Import client file on the Tasks bar.
  • In the Import Wizard window, Select the .MYE option under Choose file type.
  • In the Select file to import field, browse for the .MYE file to import.
  • Click Next. A message displays with details of the client’s name, start date and end date.
  • If the details are correct, click Yes. The system validates the file format.
  • Continue to Selecting account mapping options.
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    Transactions can be imported into Client Accounting using the Manage client file imports wizard. You can find this function on the Tasks bar of your client's Client Accounting > Trial Balance (or Workpapers) tab.

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    You can only import transactions via Client Accounting if your configured ledger is an MYOB Ledger. If you're using something different, you can still use the import functions in your configured ledger's software.

    The Manage client file imports wizard accepts the following file types:

    About the Manage Client File Imports wizard

    The Manage client file imports wizard is where you'll import journal transactions from your client's file into an MYOB ledger. In this window, you'll map your the client's accounts to its equivalent account in your ledger.

    There are two additional functions in this window:

    • The View/edit mapping template link lets you view and modify the mapping template for the most recently imported client accounts.
    • The Delete previous import link will delete all transactions and journal entries posted by the import wizard for the previously imported client file (i.e. undo the import).
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    titleHow to import a TXT client file
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    When you import a TXT file, the system identifies any accounts that need to be added to the chart of accounts, and adds all the journal transactions as journals to the ledger.

    1. Open the client’s Client Accounting > Trial Balance tab (called the Workpapers tab if you are licensed for Workpapers).
    2. Click Ledger > Import client file on the Tasks bar.
    3. In the Import Wizard window, Select the .TXT option under Choose file type.
    4. In the Select file to import field, browse for the .TXT file to import.
    5. Click Next. A message displays with details of the client’s name, start date and end date.
    6. If the details are correct, click Yes. The system validates the file format.

    7. Continue to Selecting account mapping options.

    do I import data from another accounting software?

    If your client's accounting software has the option to export transactions in an MYE format, choose this option. This is an MYOB file type and requires no additional formatting.

    If you don't have this option, choose a .CSV or Excel file type. You may need to customise the exported file to match the format MYOB Ledger requires.

    If you're using...Choose file type...
    Xero.MYE
    QuickBooks.CSV
    Reckon.CSV

    If you're not sure how to export data from a 3rd party accounting software, check the product help for that software.

    To successfully import 3rd party transactions, the file containing the exported transactions need to follow the default import format. Below are the default template specifications for the contents of the import file. The file needs to match these specifications to be able to import the transactions. These are normally in CSV file format, which you can create using Microsoft Excel.

    The column names in your CSV file must be in the first line of your CSV file.

    Some ledger fields are mandatory and some are optional, as shown in the following table.

     

    Column name    
    Maps toMandatory/optional
    account codeAccountCodeMandatory
    account nameAccountNameOptional
    account type

    Optional

    Note: The following values are valid:
    Income, Other Income, Liability, Equity, Expense, Other Expense, Assets, Cost of Sales, Uncategorised

    account type groupAccountTypeGroupOptional
    tax codeOptional
    The valid code values (and their definitions) are:
    • NA (No tax implied)
    • (Australia) CAP (Capital acquisitions)
    • (Australia) EXP (Export sales)
    • (Australia) FRE (GST free)
    • GST (Goods & Services Tax)
    • (New Zealand) E (Exempt)
    • (Australia) GNR (Not registered)
    • (Australia) INP (Input taxed purchases)
    • (Australia) ITS (Input taxed sales)
    • NTR (Not reportable).
    • (New Zealand) Z (Zero rate)
    • (New Zealand) I (GST on imported supplies).
    If no value is entered, the default value of NA is used.
    transaction referenceOptionaltransaction descriptionOptionaltransaction datetransaction amountTransactionAmount
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    - Importing of CSV files is controlled by an XML configuration file, located in the Deploy folder. This file controls the mapping between columns in your CSV file and ledger fields. Additional information can be found in the XML file.
    - CSV files containing up to 38,000 journal lines are supported. To import a CSV file with more than 38,000 journal lines, separate the CSV file into multiple files, ensuring that each file does not exceed the journal line limit, and perform a separate import for each file. You can also try decreasing the number of transactions and consolidating prior period data.

    1. Open the client’s Client Accounting > Trial Balance tab (called the Workpapers tab if you are licensed for Workpapers).

    2. Click Ledger > Import client file on the Tasks bar.

    3. In the Import Wizard window, Select the .CSV option under Choose file type.

    4. In the Select file to import field, browse for the .CSV file to import.

    5. Select the type of mapping to use from the Select template dropdown.

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      - Choose the template that matches the client’s source file. If you’re not sure which one to select, contact your IT or MYOB Support
      - The default options are Default Template and Quickbooks 2014 Template. If there are any other options listed, that means they have been customised for your site.

    6. Click Next. The system validates the file format.

    7. Continue to Selecting account mapping options.

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    do I export transactions from a AccountRight, AccountEdge or Essentials?

    For information on how to export transactions from your client's file, click on the link in the Refer to column for the relevant product.

    ProductRefer to..
    AccountRightProvide information to your accountant
    AccountRight Classic (v19 or earler)Exporting information for use with AE/AO
    AccountEdgeProvide information to your accountant
    Essentials Accounting (including Connected Ledger)Export for accountants
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    titleHow do I import transactions if I'm not using an MYOB ledger?

    If your configured ledger is not an MYOB Ledger, you can still import transactions from within your configured ledger's software.

    For example, if you've configured a MAS ledger, import your data using the import function within the MAS ledger.

    The table below lists articles containing information on how to import transactions into your product.

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    Journal transactions can't be imported into MYOB Essentials. For information on what you can import into Essentials, see Importing and exporting in MYOB Essentials.

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    titleWhat data can I import into MYOB Ledger?

    You can import:

    ItemMYECSVTXTQIFMore information
    Chart of Accounts

     

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      Importing a chart of accounts into MYOB Ledger


    Journal transactions


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    Importing an .MYE or .TXT file

    Importing a .CSV file

    Bank Statements 

     

     

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    Importing a Bank Statement into MYOB Ledger
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    Selecting account mapping options 

    Selecting account mapping

    Previewing mapped accounts

    Other features of mapping accounts

     

    ...

    Mapping imported accounts

    Importing an .MYE or .TXT file

    Importing a .CSV file

    Importing a Chart of Accounts

    Importing a Bank Statement into MYOB Ledger

    Using the QuickBooks 2014 template

    Using the QuickBooks Online Template