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You can print, email, or save forms as you enter a transaction. If you've already recorded the transaction, see Sending forms in a batch.

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Automatically print, email, or save

Set up your preferences so that you can automatically print, email, or save sales and purchases when you record them. Just select the required option in the Sales or Purchases tab of the Preferences window.

You can also set a customer's preferred invoice delivery method (print or email) in the Selling Details of their customer card.

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titleTo print a form

To print a form

  1. In the transaction window (for example, the Sales window), click Print. A list of print options appears.
    Print Form

  2. Choose a print option:

    • Default form—If you've specified a default form in the customer or supplier card, this form appears as an option. Otherwise, the Pre-Printed […] option appears.
    • Select Another Form—Click to choose a different form or a customised form from a list.
    • Preview—Preview the form in a new window.

Note that the transaction will be recorded before the form is printed. 

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titleTo email a form

To email a form

  1. In the transaction window (for example, the Sales window), click Send To. A list of sending options appears.
    Email Form
  2. Choose Email to send the form as a PDF attachment by email. If you’re emailing a sale or purchase (Not Basics), you can send the email to multiple addresses and attach another file or document to the email.
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Learn more about sending emails from AccountRight.


Note that the transaction will be recorded before the form is sent.

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titleTo save a form as a PDF

To save a form as a PDF

  1. In the transaction window (for example, the Sales window), click Send To. A list of sending options appears.
    Send to Disk
  2. Choose Disk to save the form to your computer or removable media as a PDF.
    Note that the transaction will be recorded before the form is saved.
  3. In the Save As window, choose where you want to save the PDF and change its name if you like.
  4. Click Save.
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<h2><i class="fa fa-comments"></i>&nbsp;&nbsp;Emailing forms FAQs</h2><br>
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titleIs there a character limit for my email messages?

Is there a character limit for my email messages?

When you email a sale or purchase when recording the transaction (as described above) the email message is limited to 255 characters.

When you email sales or purchases using the Print/Email function, such as Sales > Print/Email Invoices, the email message is limited to 4000 characters. Learn more about Sending forms in a batch and Setting up your default email settings.

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titleRelated topics
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Sending forms in a batch

Personalising forms

Sending emails

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