• Pay items (earnings and deductions) are the additional earnings and deductions in an employee's pay, on top of their normal salary or wages
• Once you've created a pay item, you can change or delete it
• Changing a pay item will change it for all employees who are assigned that pay item. To change it for one employee, create a new pay item for them.
• To change which pay items are assigned to your employees, see Assigning pay items to employees

To change a pay item

When you change a pay item, it'll change for all employees it's been linked to. If you only need to change a pay item for one employee, unlink the pay item from that employee and create a new pay item for them.

1. Go to the Payroll menu and choose Pay items. The Pay items page appears.
2. If required, choose whether to display Active Pay Items, Deleted Pay Items or All Pay Items.
   

3. Click the ellipsis button next to the earning or deduction and choose Edit.
   

4. Make your changes to the pay item. For details of the fields and options in a pay item, see Creating pay items.

5. Click Save.

Changing a pay item from within an employee's record

If you change a pay item from within an employee's record, it'll change it for all employees who have been assigned that pay item. If you only need to change it for one employee, unlink that pay item from the employee and create a new pay item for them.

Go to Payroll > Employees > click an employee > Pay items - earnings & deductions tab > click the pay item's ellipsis button > Edit for all employees and make your changes.

To change an employee's deduction amount (New Zealand)

When you create a deduction, you can set a default amount per pay. But you can override this and set a custom deduction amount for an employee. Changing the amount for one employee doesn't change the amount for other employees.

1. From the Payroll menu, choose Employees.
2. Click the employee's name.
3. Click the Pay items - earnings & deductions tab.
4. Change the Amount for the deduction to be modified.

5. Click Save.
   

To delete a pay item

1. Go to the Payroll menu and choose Pay items. The Pay items page appears.
2. If required, choose whether to display Active Pay Items or All Pay Items.
   

3. Click the ellipsis button next to the earning or deduction and choose Delete.
   

4. Read the displayed message about the impact of deleting the pay item.

5. Click Delete.

<h2><i class="fa fa-comments"></i>&nbsp;&nbsp;FAQs</h2><br>

What if the amount of a pay item varies between employees?

If you're in New Zealand, you can set a different amount for employee deductions when assigning pay items.

Otherwise you can either:

• create a single pay item with a zero amount, assign it to your employees, then enter the amount against the pay item when you do a pay run, or
• create separate pay items for each employee.