• Check that add-ons you use are compatible with the new AccountRight. Check the add-on centre (Australia | New Zealand) or contact the add-on provider
• Foreign trade debtors, trade creditors, and exchange accounts will be merged with the equivalent local accounts

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1. Download the latest version (AccountRight subscription required). If you don't have an AccountRight subscription for an online company file, visit our MYOB website (Australia | New Zealand) to purchase one.

2. Click the installer file you've saved to your computer to install the new AccountRight version. 

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   Need help? If you need more information about installing AccountRight, see Install AccountRight. If things aren't going to plan, see Installation troubleshooting.

Transactions from previous financial years take up a lot of space in your company file, so purging (permanently removing them) frees up some space. To ensure you still have access to these transactions, it's important to create a backup of your company file before you purge. Then, if needed, you can always restore the backup to view or report on the purged transactions. To learn more about backing up, see the Classic AccountRight help (Australia | New Zealand).

The quickest and easiest way to purge old transactions is using the Start a New Financial Year process. Don't worry, the current financial year won't be closed, it's just a way of purging different types of transactions in one go.

 To purge transactions

1. Go to the File menu and choose Start a New Year then choose Start a New Financial Year.
2. Click Back Up.
3. Choose Back up all data then click Continue.
4. Specify where you want to save the backup. If you like, you can rename the backup file to help identify it later.
5. Click Save. The backup is created and the Start a New Financial Year window reappears.
6. Click Continue.
7. Read the info displayed then click Continue.
8. In the New Financial Year field, enter the current financial year, i.e. the same year as shown in the field above it.
9. Click Continue.
10. On the Receipts and Payments To Be Processed window, leave all items ticked and click Continue.
11. On the Audit Trail Entries window select the option Purge Audit Trail Entries and click Continue.
12. On the Closed Transactions window, deselect both options then click Continue.
13. Leave the Unreconciled Transactions window unchanged and click Continue.
14. Click Start a New Financial Year. If a confirmation message appears, click Yes. Transactions from previous financial years will be purged. Depending on the number of transactions, this may take some time. Despite appearances the process will eventually complete. If the process is interrupted before completion it will most likely damage your company file (which we can fix) - so it's best to be patient.

For more information on the Start a New Financial Year process, see the AccountRight help (Australia | New Zealand). 

Now that you've removed old transactions from your company file, it has probably left some "gaps" in the database. Optimising your company file removes these gaps to ensure your company file is as compact and efficient as possible. Then, to double-check that all is well, it's a good idea to verify the file for any issues that could affect your upgrade to the new AccountRight.

To optimise the company file

1. Go to the File menu and choose Optimise Company File.
2. Click OK to the information window.
3. If prompted about retaining a previous optimisation recovery file, and providing you have created a back up earlier in this support note, click No. The company file will be optimised.
4. Click OK to the completion message.

To verify the company file

1. Go to the File menu and choose Verify Company File.
2. Click OK to the information window. The company file will be verified.
3. If no errors were found, click OK to end the verification process.
4. If your company file is corrupted, you can:
• Attempt to repair the company file by optimising it and repeat this procedure to check if the errors have been fixed.
• Restore the company file from your most recent backup.
• Get help from our Data File Repair Team (Australia | New Zealand).

That's it! Your company file is now ready to be upgraded.

In AccountRight v19, a currency code could be any 3-letter code. For example, United States Dollars might be USA.

Before you can upgrade your company file to the new AccountRight, the currency codes in your company file must match the International Standard, eg. United States Dollars = USD and Great British Pounds = GBP.

See Editing currency codes before upgrading to the new AccountRight for more information.

After you get your company file has been upgraded file back, there may be a few a few more things you need to do (depending on the features you want to use), such as migrating your personalised forms and combining cards. Don’t . Don’t stress though, you only need to do them once.

Don't forget, if you need any help along the way, feel free to contact us.

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