Learn everything you need to know about finalising your payroll information with our free eLearning.

• Enter all pays up to 30 June (pays recorded in July which include June pay dates aren't included in the finalised year)
• Fix any incorrect pays

Before finalising, it's a good idea to check the year-to-date (YTD) amounts you've sent to the ATO for the payroll year.

1. Go to the Payroll menu and choose Payroll reporting centre.
2. Click the EOFY Finalisation tab.
3. Choose the Payroll year.

4. Check your YTD totals—there are a few ways you can do this:

   UI Expand
   title YTD total (at a glance)
   Check the displayed Gross Payments (YTD) and PAYG withholding (YTD) amounts. These are the total amounts sent to the ATO for all your employees.

   UI Expand
   title YTD verification report
   Click YTD verification report to display a PDF report showing the total of all ATO reporting category amounts sent to the ATO for all employees. This report works the same way as the payment summary verification report, so if you've used that report in the past you can use this new report in a similar way. Where are the RFBA amounts? An employee's reportable fringe benefit amounts are reported to the ATO when you finalise, so won't display on the YTD verification report until after they're finalised.

   UI Expand
   title Summary of payments (employee level)
   Run the Summary of payments report (click the ellipsis button for an employee and choose Download report(PDF)). This PDF report shows a summary of all ATO reporting category amounts sent to the ATO for an employee (gross payments, PAYG withholding, allowances, etc.). It might look like it, but this report is not a payment summary. Where are the RFBA amounts? An employee's reportable fringe benefit amounts are reported to the ATO when you finalise, so won't display on the summary of payments report until after they're finalised.

What if something looks wrong?

To finalise Single Touch Payroll payroll information

Finalising your Single Touch Payroll information is done in just a few clicks.

1. Go to the Payroll menu and choose Payroll Reporting.
2. Click the EOFY Finalisation tab and choose the Payroll year you're finalising.
   
3. If you need to report fringe benefits for an employee (what is this?):
   1. Click the ellipsis button for the employee and choose Enter RFBA.

   2. Enter in both the:

      • Reportable fringe benefits amount $

      • Reportable fringe benefits amount exempt from FBT under section 57A $
        The combined value of these must be above the thresholds set by the ATO.

   3. Click Add amounts.

4. Select each employee you want to finalise, then click Set as Final.
5. Enter your name and click Send.

Each employee that has been finalised will have the Final indicator ticked.

You can let these employees know that they can now sign in to myGov to complete their tax returns. Once they see the status of their income statement change to Tax ready, they can start the process of lodging their tax return.

What's next?

You're now ready to start processing pays for the new payroll year.

STP reports different to the ATO's Business Portal?

The Business Portal shows every pay run declared through STP, including adjustments. So, in most cases, the Business Portal may not match your STP reports.

For more details, see the FAQ below, Why don't my STP reports match the ATO's Business Portal?

<h2><i class="fa fa-comments"></i>&nbsp;&nbsp;FAQs</h2><br>

Why don't my STP reports match the ATO's Business Portal?

Each STP report sent to the ATO includes the employer pay period information and the employee year-to-date (YTD) amounts.

As the ATO doesn't allow you to delete these reports, the Business Portal will show every pay run declared through STP, including ones that you have deleted or reversed in your software.

So, in most cases, if you've made payroll adjustments the Business Portal may not match your STP reports.

It's still a good idea to check year-to-date totals in MYOB Essentials before finalising. See To check year-to-date totals, above.

What if I've terminated an employee before setting up Single Touch Payroll reporting?

If the employee was terminated in the current payroll year and their final pay was an Employment Termination Payment (ETP), you won't be able to report this to the ATO through Single Touch Payroll. Instead, you'll need to provide them with a payment summary.

But if the final pay wasn't an ETP, e.g. their final pay only included unused leave, you'll need to:

1. Reactivate the employee (Payroll menu > Employees > select the employee > remove the Finish Date and select the option Active employee).
   
2. Process a $0.00 pay for the employee by removing all hours and amounts (Payroll menu > Enter pay).
   
3. Complete the pay run as normal. No amounts are paid but you'll be able to submit the pay run to the ATO through Single Touch Payroll. This will submit the employee's year-to-date figures.
4. You can now finalise the employee as described above.
5. Deactivate the employee (Payroll menu > Employees > select the employee > re-enter their original Finish Date and deselect the option Active employee).

If you weren't using MYOB Essentials when you terminated the employee, complete a manual payment summary for them using forms available from the ATO.

Why is an employee missing from the EOFY Finalisation list?

Only employees who have been paid in the current payroll year appear in the EOFY Finalisation list. If an employee isn't listed, check that at least one pay been recorded for the year, after setting up STP.

If you've checked these things and an employee still isn't showing, record a $0 (zero dollar) pay for employee. Remove all hours and amounts from the pay. When the $0 pay is recorded, you'll be prompted to declare and send the details to the ATO. The employee's YTD amounts are then sent to the ATO and the employee will appear in the finalisation list.

Will my YTD totals be correct if I've only started reporting part of the way into the financial year?

The ATO does not receive the details of individual pay runs, only the year-to-date payroll amounts. So, provided you've submitted a pay after setting STP, the latest year-to-date totals will be submitted. Still, we recommend you check your YTD amounts prior to finalising.

How do I undo a finalisation?

You can undo an individual employee's finalisation. When you do, the employee's income statement in myGov will no longer be Tax ready so they won't be able to pre-fill and lodge their tax return.

1. Go to the Payroll menu and choose Payroll Reporting.
2. Click the EOFY Finalisation tab.
3. Choose the Payroll year.
4. Click the ellipsis button for the employee and choose Remove finalisation.
5. Enter the name of the Authorised sender and click Send. The Final indicator tick is removed for the employee. If it's still there, click a different tab then return to the EOFY Finalisation tab.
6. When you're ready, you can finalise the employee again.

Will there be a problem if I've reported via STP as well as prepared payments summaries?

We've had reports that this can cause double-ups in your employees' payroll info received by the ATO.

If you've been reporting via STP and you've also submitted an EMPDUPE (payment summary annual report) with the ATO, contact the ATO to find out what (if anything) you need to do.

What if I have duplicated ETP amounts?

You can delete duplicated ETP amounts from the payroll reporting centre. For all the details, see Deleting an employment termination payment.

Terminate an employee in Single Touch Payroll reporting

Reportable fringe benefits amounts (RFBA)

Processing a final pay

End of financial year in Australia

Deleting an employment termination payment