Set up a FVL (Family Violence Leave) pay item

1. Go to the Payroll menu and choose Pay items.
2. Click Create earning.
   
   
   
3. Set up the earning:
   1. For the Type, select Standard earning.

   2. Enter a Name for the earning such as "Special leave".

      UI Text Box
      type tip
      Be discreet with the name for this pay item as it will appear on the employee's payslip when FVL is paid.

   3. For the Rate, select Per Hour.
   4. Leave the amount blank.
   5. Select Taxable from the tax drop down.

   6. Select the below options if applicable:

      Exclude CEC	Select this option if compulsory employer contributions should be excluded from overtime payments. If unsure, check with your accounting advisor or check the IRD website.
      Exclude from gross earnings for leave calculations	Select this option to exclude the pay item from gross earnings for leave calculations. Learn more about Leave calculations.

4. Click Save.
5. When you're done, assign the pay items to your employees as described in the next task.

Assign the pay item to an employee

To include the FVL pay item in an employee's pay, you need to assign it to them. Here's how:

1. From the Payroll menu, choose Employees.
2. Click the employee's name.
3. Click the Pay items - earnings & deductions tab.
4. In the Earnings section, click the dropdown arrow next to the Add earning... field.
5. Choose the "Special leave" pay item to be assigned to the employee. The pay item is assigned to the employee.
6. Repeat step 5 if you need to assign any additional pay items to the employee.
7. Click Save.
8. Repeat from step 2 to assign pay items to another employee.

OK, you're now ready to pay FVL when you do a pay run. See the next task for details.

Pay the FVL

1. Go to the Payroll menu and choose Enter Pay.
2. Select the employee to be paid then click Start Pay Run.
3. Enter the Hours of Special leave.
4. For the Family Violence Leave pay item:
   1. enter the Rate $ (based on the employee's Normal rate)
   2. enter the Hours of FVL that's being paid.
5. Reduce the employee's Normal pay by the same value as the FVL being paid. This ensures they're not overpaid.
6. Continue processing the pay as normal.