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MYOB Essentials, Australia only

When you finalise an employee, you're telling the ATO that your payroll reporting is complete for the payroll year and that the employee can now complete their tax return.

To change an employee's pay after finalising, you need to indicate this to the ATO by undoing the finalisation. Once you've made your changes – and updated the ATO about them – you can finalise again.

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Need a refresher on STP finalisation? Check out our free eLearning.


You might do this to:

  • fix a pay

  • prevent an employee completing their tax return while you investigate an issue

  • update pay items or ATO reporting categories.

There are 3 steps to complete - let's get started:


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titleStep 1: Undo the employee's finalisation

Before you can change a pay, you'll need to undo the finalisation. This lets the ATO know your payroll year information isn't complete. It also prevents the employee from pre-filling and completing their tax return.

  1. Go to the Payroll menu and choose Payroll Reporting.

  2. Click Payroll Reporting Centre.

  3. Click the EOFY Finalisation tab.

  4. Choose the applicable Payroll year.
  5. Click the ellipsis button for the employee to be unfinalised and choose Remove finalisation. This option is only available for finalised employees.

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titleStep 2: Make the change and update the ATO
There's a lot that you may need to change depending on your scenario, such as pay amounts, pay items, superannuation or leave accruals. We can't cover all scenarios, but here are the basic steps for deleting an incorrect pay and recording it again.


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titleTo delete the pay
  1. Go to the Payroll menu and click Employees.
  2. Click the employee's name.
  3. Click the Pay history tab.
  4. Find the pay you need to delete and take note of the pay period (you'll need this when you re-record the pay).
  5. Click the X in the Del column for the pay you want to delete.
  6. Click Yes to the confirmation message.
  7. Click Save at the bottom of the page.
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titleTo record the updated pay
  1. Go to the Payroll menu and choose Enter pay. The Pay centre appears.
  2. Choose From and To dates for the pay period. This should be the same dates as the pay you deleted.
  3. Ensure the Pay on date is dated in the same payroll year as the pay you deleted.
  4. Select the employee the pay is for.
  5. Click Start pay run.
  6. Enter the pay details.

  7. Continue to follow the onscreen instructions to record the pay. When you're prompted, enter the name of the authorised sender and click Send.

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     You must complete this step in order to inform the ATO of the updated pay.

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titleStep 3: Re-finalise the employee

When you're done, you need to finalise your employee again. 

  1. Go to the Payroll menu and choose Payroll Reporting.
  2. Click the EOFY Finalisation tab and choose the Payroll year you're finalising.
  3. If you need to report fringe benefits for an employee (what is this?):
  4. Click the ellipsis button for the employee and choose Enter RFBA.
  5. Enter in both the:

    • Reportable fringe benefits amount $

    • Reportable fringe benefits amount exempt from FBT under section 57A $
      The combined value of these must be above the thresholds set by the ATO.

  6. Click Add amounts.

  7. Select each employee you want to finalise, then click Set as Final.

  8. Enter your name and click Send.

The employee is now finalised again.

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titleRelated topics

Changing or deleting a pay

Changing or deleting pay items