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New Zealand only

For Australian help, click here.


If you've set up an employee but something has changed, it's easy to update their details.

Let's step you through it.

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Need to remove an employee? See Deactivating or reactivating employees

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titleTo update an employee's details

To update an employee's details

  1. Go to the Payroll menu and choose Employees.
  2. Click the name of the employee to be updated.
  3. Click the applicable tab to make your changes. In New Zealand there's a KiwiSaver tab instead of Superannuation.

    Set up superannuation
  4. Checking and adjusting superannuation
  5. Click this tabTo update these detailsLearn more
    Employee details
    • Personal and contact details
    • Tax file number (AU)
    • Employment status (NZ)
    • Pay rate or salary
    • Bank account details
    Tax
    • Tax file number declaration (AU)Tax code declaration (IRD number and Tax code) (NZ)
    • Special tax code or student loan repayment form (NZ)
    Enter tax detailsSuperannuation (Australia only)
    • Super fund details
    • Super guarantee rate
    Pay Pay items - earnings & deductionsCreate or assign earnings (like overtime, bonuses or allowances) or deductions (like child support payments or salary sacrifice)Assigning pay items to employees
    LeaveSet up the employee's leave entitlements, like annual leave, sick leave, and personal leave
    KiwiSaver(New Zealand only)
    • KiwiSaver status
    • Employee contribution rate
    • Employer contribution rate
    Set up KiwiSaver
    Pay history
    • Enter pay history prior to using MYOB Essentials (NZ)
    • View and delete past payruns
    Pay history
    NotesAny extra information you want to record for the employee, like emergency contact detailsEnter notes about the employee
  6. Click Save to save your changes.
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Using payday filing? (New Zealand only)

If you file to the IRD for payday filing and you change any of these employee details in MYOB Essentials, you'll also need to update those details in myIR:

  • First name

  • Last name

  • Start date

  • IRD number

  • Tax codes

  • KiwiSaver status

Log in to myIR

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Adding an employee

Deactivating or reactivating employees